Administrative Support Specialist
7 days ago
Pertemps Northampton is seeking a highly organized and detail-oriented Office Administrator to join their team in Milton Keynes.
The ideal candidate will provide administrative support to the Sales, Marketing, Finance, and other departments, ensuring seamless day-to-day operations.
Key Responsibilities:
Sales Support:
- Assist the Sales team in preparing proposal and tender documentation, as well as corresponding with clients.
- Monitor and action emails related to sales opportunities, logging all incoming emails for reference.
- Maintain accurate records of proposals and projects, including spreadsheets and supplier registers.
- Generate and file sales-related agreements, such as NDAs and contracts.
- Update staff CVs annually or as required.
- Take meeting notes and distribute them to relevant team members.
- Proofread sales materials to ensure accuracy and quality.
Marketing Support:
- Liaise with the graphic designer to ensure marketing materials meet company standards.
- Post updates to the company's LinkedIn page.
- Update the website with fresh content and maintain a Sales & Marketing Output log.
- Prepare marketing materials, such as board presentations, and ensure all associated images are up-to-date.
- Register the company for trade exhibitions and conferences, and coordinate logistics.
- Proofread articles for the website and social media channels.
Travel Arrangements:
- Book flights, hotels, car hire, and taxis as required.
- Manage visa and passport administration for employees and contractors.
- Maintain a Travel Log for all employees and contractors.
Finance and Office Administration:
- File all incoming purchase invoices on the company system.
- Review and approve expense reports.
- Generate sales invoices and log sales invoice numbers to the Project & Proposal Log.
Office Operations:
- Order office supplies and stationery as needed.
- Arrange shipments and deliveries.
- Maintain a Log of all company Purchase Orders.
- Update the Company Leave Calendar with public holidays and staff leave details.
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