Administrative Support Specialist
5 days ago
About the Role
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Travers Executive Search. As an Administrative Support Specialist, you will provide administrative support to our Operations Director and other team members, ensuring the smooth operation of our office.
Key Responsibilities
- Provide administrative support to the Operations Director, including tasks such as data entry, filing, and record-keeping.
- Assist with project management, including coordinating meetings, preparing materials, and ensuring timely completion of tasks.
- Manage purchase orders, supplier invoices, and other administrative tasks related to project management.
- Act as the lead person and point of contact for non-project work, including marketing spend and other activities.
- Assist with sales and marketing efforts, including invoicing, quotes, and requests for finance or operations support.
- Maintain a database of contracts, supplier agreements, and other important documents.
- Own the Operations team's travel and car requirements, ensuring timely completion of expenses and advising the Operations Director of any support needs.
- Perform various tasks and duties around the office, including ordering office supplies and ensuring incoming mail and deliveries are dealt with correctly.
Requirements
- Ability to work independently and as part of a team.
- Sufficient confidence to take ownership of problems, seek solutions, and propose ideas or new ways of working to improve work or decision flows.
- Ability to learn and be willing to take on new concepts and use of technology, apps, or other software.
- Excellent written and verbal communication skills, with the ability to write, speak, and listen to colleagues and clients in English.
- Accuracy and attention to detail in work.
- Ability to enjoy speaking to others over the telephone in a professional way, making arrangements, chasing up information for projects from colleagues or suppliers, and more.
What We Offer
- Company pension.
- Free parking.
- On-site parking.
- Work from home option.
Schedule
Monday to Friday.
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