Administrative Support Specialist

2 weeks ago

Bristol, Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Full time
About the Role

We are seeking a highly skilled and experienced Administrative Support Specialist to join our friendly and professional management support team at University Hospitals Bristol and Weston NHS Foundation Trust (UHBW).

Job Summary

The successful candidate will provide administrative support to the management team, including the Deputy Divisional Directors of Nursing, Deputy Divisional Directors of Urgent Care and Elective Care, General Managers, HRBPs, and Finance Manager. This role will also involve providing support and cross-cover for the Medical Assistant (MA) team.

Main Responsibilities
  • Provide administrative support to the management team, including preparing reports, taking minutes, and coordinating meetings.
  • Develop and maintain effective relationships with stakeholders, including senior managers, clinicians, and other staff members.
  • Manage and maintain accurate and up-to-date records, files, and databases.
  • Provide high-level administrative support, including preparing presentations, reports, and other documents.
  • Assist with the coordination of events, meetings, and projects.
  • Develop and implement administrative processes and procedures to improve efficiency and effectiveness.
Requirements
  • Experience of working as a Personal Assistant at a senior level.
  • Excellent knowledge and experience using computer packages, including Microsoft Word, Excel, and PowerPoint.
  • Experience of dealing with the public, both on the telephone and in person.
  • Significant experience taking minutes and creating reports.
  • Previous NHS experience is desirable.
Skills and Abilities
  • Methodical and reliable, with attention to detail and accuracy.
  • Demonstrate a flexible and adaptable approach to work with willingness to learn and develop in the role.
  • Ability to quickly adopt changes to working practices.
  • Self-motivated, enthusiastic, and approachable.
  • Exhibit diplomacy and listening skills with ability to interact with people at all levels and backgrounds.
  • Professional in appearance and approach.
Qualifications and Training
  • GCSE, Grade C or above (or equivalent) in 5 subjects, including English.
  • Standard of IT skills/or qualifications.
  • Knowledge of computer packages (Microsoft Office/Teams).

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