Project Management Office Coordinator/Lead
2 months ago
We are seeking a highly skilled and experienced Project Management Office Coordinator/Lead to join our team at Travers Smith. As an anchor tenant with 156,000 sq ft, our relationships with the Landlord and managing agent are key.
The successful candidate will work alongside a small number of internal project team colleagues and a diverse set of stakeholders to assist in coordinating the various actions across the workstreams, relating to the firm's office relocation programme.
Key Responsibilities- Manage document control, assisting with the mapping of iManage DMS and setting up a project structure to capture all relevant e-mails, attachments and presentations to enable multiple users to access current information.
- Co-ordinate the key PMO activities, including collated reporting, future planning, risk and issue management and quality log maintenance and in addition, manage the decision log.
- Deliver governance arrangements through the provision of accurate and timely reporting.
- Maintenance of project timelines and resource plans at the appropriate level of detail.
- Create and maintain a risk register.
- Helping to track progress against plan and issues to the project team, sponsors, and stakeholders.
- Assisting with the comms plan and liaising with the internal comms team to co-ordinate updates on the internal intranet pages as well as firmwide communications.
- Liaising with internal and external suppliers / stakeholders and follow up with key stakeholders to ensure they are keeping to time and delivering as set out in the project plans.
- Collation of project reporting - ownership of distribution.
- Preparing agendas for key project meetings, co-ordinating discussion points, taking meeting minutes and following up on agreed action points.
- Holding the project team to account, calling out gaps and risks.
- Full lifecycle experience of working in a PMO role.
- Proven experience of maintaining working relationship at management level with ability to integrate into the project team as a valued member and engage with supplier and external project representatives.
- Educated to degree level or equivalent academic credit.
- Relevant practitioner-level project management professional accreditation e.g. P3O / PRINCE2 / Managing Successful Programmes (MSP), PMI PMP, APMP.
- Has worked in professional or financial services.
- Good knowledge of MS Excel & Project backed with good working knowledge of MS Word, PowerPoint & Visio. Also, DMS concept and experience, ideally I-Manage.
- Has worked on an office relocation.
- Has ability to create a PMO document governance system as well as maintain programme & project-level controls:
- Resource plans.
- Budgets and financial forecasts.
- RAID Logs.
- Quality Standards and Plans.
- Change Requests and Decision Logs.
- Status reports, gate and quality reviews.
- Document management and QA.
- Clear and concise written and oral communication skills.
- The ability to build working relationships with a range of people at all levels.
- Good presentation skills.
- Proactive approach with a 'can-do' attitude.
- Identifies and communicates opportunities to improve the way that work is done.
- Excellent organisational and time management skills with the ability to manage tasks efficiently.
- Works successfully as part of a team, sharing knowledge, collaborating with, and supporting colleagues.
- Excellent client service and people skills with a helpful and responsive approach.
- Flexible in approach and adaptable to change.
- Resilient and calm under pressure.
- Motivated, results and delivery focused with a commitment to quality of work and attention to detail.
- Takes ownership of tasks and gets things done.
- Confidence to challenge when appropriate to keep the project data sets and overall progress on track.
- Actively looks for personal learning and development opportunities.
- Demonstrates sound judgement.
- A commitment to the highest level of integrity.
- Focusses on analysis of issues and finding the right solutions.
- An understanding of working across cultural boundaries.
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