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Bureau Manager

2 months ago

Portsmouth, Portsmouth, United Kingdom Ministry of Justice Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the Ministry of Justice. As a key member of our support staff, you will provide exceptional administrative support to our senior executives, ensuring the smooth operation of our division.

Key Responsibilities
  • Diary Management: Manage the diary of our Deputy Director or Head of Operational Function, ensuring optimal time management and coordination of meetings and appointments.
  • Correspondence and Documents: Compile and maintain accurate and up-to-date records, correspondence, and documents, using discretion and confidentiality when handling sensitive information.
  • Meeting Coordination: Plan, coordinate, and execute meetings, events, and engagements, ensuring seamless logistics and effective communication with internal and external stakeholders.
  • Communication and Liaison: Act as the primary point of contact for our senior executives, responding to queries, and directing inquiries to relevant parties, using initiative and diplomacy when dealing with sensitive issues.
  • Administrative Support: Provide a wide range of administrative support activities, including data analysis, report compilation, and filing, ensuring accuracy and attention to detail.
Requirements
  • Qualifications: NVQ Level 2 or equivalent in a relevant subject, or appropriate practical experience.
  • IT Skills: Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
  • Behaviours: Demonstrated ability to work effectively in a team, deliver results under pressure, and make informed decisions.
Working Arrangements

We offer a range of flexible working arrangements, including hybrid working, to support work-life balance and employee well-being. Our standard full-time working hours are 37 hours per week, excluding breaks.

Benefits
  • Annual Leave: 25 days on appointment, increasing to 30 days after five years' service, plus public holidays.
  • Pension: Membership of the Local Government Pension Scheme (LGPS).
  • Training and Development: Access to a range of training and development opportunities to support career growth and professional development.