Administrative Coordinator for Business and Inspections
3 weeks ago
Overview
His Majesty's Inspectorate of Prisons for Scotland (HMIPS) operates as an autonomous entity tasked with the evaluation and oversight of Scotland's prison facilities. The primary objective is to assess the treatment and living conditions of inmates and to publicly disclose the findings. This includes monitoring the conditions under which prisoners are transported or held during escort arrangements.
The HM Chief Inspector of Prisons for Scotland is supported by a diverse team, including a deputy, a Thematic Lead Inspector, an Inspector of Prisons, four Regional Prison Monitoring Coordinators, a Business Manager, an Operations Manager, a Researcher, a Scottish NPM Coordinator, a Business and Inspection Coordinator, a PA/Business Support Officer, an Independent Prison Monitoring Support Officer, and this position. Additionally, there are approximately 100 Independent Prison Monitors (IPMs) nationwide, who volunteer from the local community.
This role presents an opportunity to significantly contribute to the team by assisting primarily the Inspector of Prisons and the Business Manager with essential business functions. Responsibilities include liaising with volunteers, key stakeholders, relevant colleagues from the Scottish Government, external organizations, and HMIPS staff, along with providing administrative support to the broader HMIPS team.
Responsibilities
Inspection Duties
• Collaborate with the Lead Inspector of Prisons and the Business Manager on pre-inspection preparations for upcoming evaluations.
• Participate as a member of the pre-inspection survey team and attend inspections to provide necessary support.
• Assist the Business Manager in planning inspections and managing the inspection report.
Administrative Functions
• Maintain the HMIPS website, ensuring it is current and that publications and news items are uploaded as needed.
• Provide administrative assistance for internal meetings, including scheduling, distributing agendas and related documents, and taking minutes/action points.
Additional Responsibilities
• Serve as an EPC card holder.
• Process and manage purchase orders for the team through PECOS.
• Offer support to the HMIPS Social Researcher and Thematic Lead Inspector as required.
Competencies Required
• Self-Awareness
• Communication and Engagement
• Teamwork
• Information Management
Qualifications
No specific qualifications are mandated for this position.
Location:
This position is based in Edinburgh, with hybrid working arrangements in accordance with current Scottish Government policies.
Interview and Assessment:
Dates to be confirmed.
Minimum Time in Post:
A minimum commitment of three years in this role is expected unless a promotion to a higher Band or Grade is achieved.
In the event that additional positions become available, a reserve list of successful candidates will be maintained for up to 12 months.
Application Process:
For further information regarding this vacancy, please download and review the "Person Specification" available below.
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Edinburgh, Edinburgh, United Kingdom The Scottish Government Full timeOverview The Scottish Government is seeking a dedicated individual to join the His Majesty's Inspectorate of Prisons for Scotland (HMIPS), an autonomous entity tasked with the evaluation and oversight of Scotland's prison facilities. The primary goal is to assess the treatment and living conditions of inmates and to publicly disclose the findings of...
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Edinburgh, Edinburgh, United Kingdom The Scottish Government Full timeOverview His Majesty's Inspectorate of Prisons for Scotland (HMIPS) operates as an autonomous entity tasked with the assessment and oversight of Scotland's 17 correctional facilities. The primary aim is to evaluate the treatment of inmates and the conditions within these institutions, while also publicly disseminating the findings. Additionally, HMIPS...
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Edinburgh, Edinburgh, United Kingdom The Scottish Government Full timeOverview His Majesty's Inspectorate of Prisons for Scotland (HMIPS) serves as an autonomous entity tasked with the evaluation and oversight of Scotland's prison facilities. The primary objective is to assess the treatment and living conditions of inmates, as well as to publicly disclose the findings of these evaluations, including the conditions under...
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Administrative Coordinator for Inspections
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Edinburgh, Edinburgh, United Kingdom The Scottish Government Full timeOverview The Scottish Government's Inspectorate of Prisons is an autonomous entity tasked with the evaluation and oversight of Scotland's correctional facilities. This role is pivotal in assessing the treatment and living conditions of inmates, as well as publicly reporting on these findings, including the circumstances under which prisoners are...
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Edinburgh, Edinburgh, United Kingdom The Scottish Government Full timeOverview The Scottish Government is seeking a dedicated individual to support the operations of His Majesty's Inspectorate of Prisons for Scotland (HMIPS), an autonomous entity tasked with evaluating and overseeing the conditions and treatment of individuals in Scotland's prisons. This role is vital in ensuring transparency and accountability in the...
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