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Administrative Coordinator for Business and Inspections
2 months ago
Overview
The Scottish Government is seeking a dedicated individual to join the His Majesty's Inspectorate of Prisons for Scotland (HMIPS), an autonomous entity tasked with the evaluation and oversight of Scotland's prison facilities. The primary goal is to assess the treatment and living conditions of inmates and to publicly disclose the findings of these evaluations, including the conditions under which prisoners are transported.
The HM Chief Inspector of Prisons for Scotland is supported by a team that includes a deputy, a Thematic Lead Inspector, an Inspector of Prisons, four Regional Prison Monitoring Coordinators, a Business Manager, an Operations Manager, a Researcher, a Scottish NPM Coordinator, a Business and Inspection Coordinator, a PA/Business Support Officer, an Independent Prison Monitoring Support Officer, and this position. Additionally, there are approximately 100 Independent Prison Monitors (IPMs) across the nation, who volunteer from local communities.
This role presents an opportunity to significantly contribute by collaborating with the Inspector of Prisons and the Business Manager on essential operational tasks. These tasks encompass engaging with volunteers, key stakeholders, relevant Scottish Government personnel, external organizations, and HMIPS colleagues, while also providing administrative support to the broader HMIPS team.
Key Responsibilities
Inspection Duties
• Collaborate with the Lead Inspector of Prisons and the Business Manager on pre-inspection preparations for upcoming evaluations.
• Participate as a member of the pre-inspection survey team and assist during inspections as necessary.
• Aid the Business Manager in the organization of inspections and the management of inspection reports.
Administrative Functions
• Maintain the HMIPS website, ensuring it is current and that publications and news items are uploaded as needed.
• Provide administrative assistance for internal meetings, including scheduling, distributing agendas and supporting documents, and taking minutes and action points.
Additional Responsibilities
• Serve as the EPC card holder.
• Process and acknowledge purchase orders for the team via PECOS.
• Offer support to the HMIPS Social Researcher and Thematic Lead Inspector as required.
Required Competencies
• Self-Awareness
• Communication and Engagement
• Teamwork
• Information Management
Qualifications
No specific qualifications are mandated for this position.
Location:
This position is based in Edinburgh, with a hybrid working arrangement in accordance with current Scottish Government policies.
Interview and Assessment:
Dates will be communicated later.
Minimum Time in Post:
The expectation is to remain in this role for a minimum of three years unless promoted to a higher Band or Grade.
A reserve list of successful candidates will be maintained for up to 12 months in case additional posts become available.
Application Process:
For further details regarding this vacancy, please download and review the "Person Specification" available below.
