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Executive Assistant to the Director

2 months ago

Edinburgh, Edinburgh, United Kingdom UK Research and Innovation Full time

About the Role

We are seeking an experienced and skilled Executive Assistant to provide high-level administrative support to the Director of the UK Astronomy Technology Centre. As a key member of the leadership team, you will be responsible for managing the Director's diary, coordinating travel arrangements, and ensuring the smooth operation of the office.

Key Responsibilities

  • Manage the Director's diary, including scheduling meetings, appointments, and travel arrangements
  • Coordinate correspondence, reports, and presentations, ensuring timely and accurate delivery
  • Provide administrative support to the Director, including preparing documents, making travel arrangements, and handling confidential matters
  • Develop and maintain relationships with stakeholders, including senior staff, researchers, and external partners
  • Assist with the planning and execution of events, conferences, and meetings
  • Collaborate with other administrative staff to ensure seamless support to the Director and the team

Requirements

  • Proven experience as an Executive Assistant or in a similar role, with a strong track record of providing high-level administrative support
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects
  • Proficiency in Microsoft Office, with experience of using calendar and email systems
  • Ability to maintain confidentiality and handle sensitive information with discretion

What We Offer

As a member of the UK Research and Innovation team, you will have the opportunity to work with a talented and dedicated group of professionals, contributing to the advancement of research and innovation in the UK. We offer a competitive salary, excellent benefits, and a dynamic and supportive work environment.