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Assistant Facilities Manager

2 months ago

Bournemouth, Bournemouth, United Kingdom Bellrock Property and Facilities Management Full time

Job Summary

Bellrock Property and Facilities Management is seeking a skilled and proactive Assistant Facilities Manager to join our team at the Academy site. In this role, you will play a crucial part in ensuring the compliance, planned preventative maintenance (PPM), and efficient breakdown repairs of a wide range of building services.

Key Responsibilities

  • Ensure compliance with health and safety legislation, policies, and procedures.
  • Attend statutory and mandatory training as required.
  • Coordinate PAT testing and equipment validation with the Site Supervisor.
  • Ensure all working areas are clean and safe, identifying and reporting potential safety issues.
  • Work with minimal supervision and under permit-to-work systems where applicable.

Operational Responsibilities

  • Supervise repairs and maintenance for building services (boilers, heating, ventilation, water systems).
  • Execute planned maintenance tasks within time, quality, and safety standards.
  • Investigate and rectify faults on various building systems efficiently.
  • Maintain and operate alarm systems, adhering to procedures and instructions.
  • Assist site services teams, participate in on-call rotations, and handle emergency callouts as needed.
  • Support opening/closing of premises and manage material orders and stock levels.

Financial Responsibilities

  • Assist in calculating and overseeing material and supply orders, controlling stock within company guidelines.
  • Track repair work and associated costs.

Human Resources Responsibilities

  • Adhere to HR policies, including DBS checks, and undertake training to meet FM service needs.

Decision Making Responsibilities

  • Supervise the caretaking/maintenance team and supply chains.
  • Lead the FM service team and suppliers in the absence of the Facilities Manager, in coordination with the Senior Administrator.

Reporting Responsibilities

  • Maintain accurate records of breakdowns, maintenance, and PPM jobs.
  • Complete job sheets and review action plans with the line manager.

Interactions

  • Build relationships with site staff, clients, suppliers, and subcontractors while maintaining confidentiality and strong communication skills.

Requirements

  • Basic, general knowledge of electrical and plumbing desirable
  • Experience of PAT Testing procedures would be an advantage
  • Working knowledge of Health and Safety within FM environment
  • Ability to work unsupervised, as well as working as part of a team
  • Proactive problem-solving and organisation of work tasks
  • The post holder may be required to undertake any other duties which may reasonably be required within the nature of the duties and responsibilities
  • Co-ordinate duties
  • Set and maintain very high standards of delivery
  • Attention to detail essential
  • Able to work under pressure
  • Good team motivator
  • Good interpersonal skills
  • Computer literate and proficient in MS Office would be beneficial but not fully necessary
  • DBS clearance is essential