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Medical Secretary
2 months ago
Job Summary
An exciting opportunity has arisen to join the Obstetric and Gynaecology department at Harrogate and District NHS Foundation Trust.
The post-holder will provide administrative support to the consultants, specialist nurses, and other medical staff, prioritizing work to ensure deadlines are met. To maintain a high standard of administrative service to meet the needs of the clinical team within the Directorate, ensuring successful organization of workload using time management, while remaining calm when responding to changing priorities.
The post-holder must observe and work within the Trust's Confidentiality Policy at all times.
Main Duties of the Job
- Ensure the smooth running of the office, including the assessment of priorities and the initiation of preparatory action in conjunction with the Senior Medical Secretary.
- Ensure that the results of tests and investigations for patients are received, shown to medical staff, and all relevant ongoing arrangements are carried out.
- Arrange and service meetings as required.
- Follow guidance and work within defined national and local targets, 18 weeks and cancer target, and monitor on a regular basis, identifying potential breaches.
- Ensure MDT follow-up actions are completed within a timely manner.
- Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours (Relief Secretary).
- Provide cover for the Audio Typist/Admin Support during periods of absence to meet the needs of and ensure continuity of service within the office.
- Under the direction of the Business Support Officer and Senior Medical Secretary, implement procedural changes to working systems/processes.
- Assist in the coordination of outpatient clinics and/or theatre lists, booked/planned admissions applicable to specialty, liaising with the Admissions Office, ensuring efficient utilization of theatre time/bed capacity. Being responsive to changing circumstances.
- Complete a monthly stationery order for the department.
About Us
At Harrogate and District NHS Foundation Trust, we provide outstanding care to both our patients and our staff.
- An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
- Staff Recognition - as well as regular appraisals, we recognize staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards.
- Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counseling service, and fast-track physiotherapy service for employees.
- Staff Benefits - we have a range of staff benefits and schemes to support staff health, engagement, wellbeing, and inclusion.
