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Executive Assistant to EMEA Regional Chief Auditor
2 months ago
Are you a highly organized and detail-oriented individual looking to make a meaningful impact in a dynamic and global organization? Do you have excellent communication and interpersonal skills, with the ability to build and maintain strong relationships with stakeholders across different time zones?
Mitsubishi UFJ Financial Group (MUFG) is seeking a skilled Executive Assistant to support the EMEA Regional Chief Auditor in managing the day-to-day operations of the Internal Audit function. As a key member of the EMEA Audit Team, you will play a critical role in ensuring the effective running of the office and providing administrative support to the wider leadership team.
Key Responsibilities:- Support the EMEA Chief Auditor in managing the day-to-day operations of the Internal Audit function.
- Manage the EMEA Chief Auditor's calendar, arrange travel, meetings, and conference calls.
- Work sensitively to ensure meetings prioritize the EMEA Chief Auditor's objectives, including work-life balance and enhance the EMEA Chief Auditor's overall time management.
- Maintain email distribution lists for the EMEA Audit team.
- Ensure the EMEA Chief Auditor is fully prepared for meetings and conference calls, including ensuring papers are printed and ordered in a timely fashion.
- Work with the EMEA Chief Auditor to submit and document expenses in a timely fashion.
- Book worldwide travel for the EMEA Chief Auditor, coordinate schedules for visitors, and organize team meetings and events.
- Assist the EMEA Chief Auditor in managing key stakeholder engagement, including arranging 1:1s as directed.
- Monitor the EMEA Chief Auditor's inbox on an ongoing basis to assist in prioritizing.
- Work in partnership with Facilities to manage the office space and desk layout.
- Work with the Business Manager to ensure preparatory meetings are in place ahead of various committees, ExCo/Board, and to schedule committees.
- Provide overall day-to-day administrative support for the wider leadership team as and when required and when capacity permits to ensure the effective running of the office.
- Responsibility as the Business Continuity Coordinator, partnering with Operational Resilience as required.
- Partner with Business Management team as required.
- Cover in the absence of the Executive Assistants (EAs) for other executives.
- Excellent communication and interpersonal skills.
- Proven track record of building and maintaining internal relationships.
- Experience working across different time zones.
- Maintaining a proactive, motivated, results-driven mindset, with a strong sense of accountability over your area of ownership and the ability to operate with urgency and prioritize work accordingly.
- Delivering strong problem-solving and decision-making skills; a structured, logical, creative, and innovative approach to work; and the ability to demonstrate sound judgment.
- Managing large workloads to tight deadlines; maintaining excellent attention to detail and accuracy; delivered through a calm approach, with the ability to perform well in a pressurized environment.
- Ability to appropriately handle highly sensitive and confidential information.
- Excellent Microsoft Office and numeric skills.
Maintain and enhance good working relationships with stakeholders, across the region and globally, to share best practices, provide support, and develop effective local policies and procedures appropriate to the Company, and working in support of the One MUFG and overall Group strategy.
Organize and help with relevant meetings, working groups, and relevant committees to promote EIA, especially on Strategic Transformation initiatives and achievements.
MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected, and their opinions count. We support the principles of equality, diversity, and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief, and marriage or civil partnership.
We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.
