Healthcare Administration Officer

3 weeks ago


Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

Job Overview

Are you a dedicated team player with a strong administrative background? Do you seek a role where your contributions can enhance patient care?

We are in search of a Clinical Ward Administrator to deliver a thorough secretarial, administrative, and support service to the Clinical Service/Ward Manager for our Acute Inpatient Ward.

Key Responsibilities

As a vital member of the administration team, you will provide extensive secretarial and reception services for the Ward.

Your duties will encompass:

  • Managing telephone communications
  • Typing documents (including audio transcription)
  • Organizing filing systems
  • Handling incoming and outgoing correspondence
  • Scheduling appointments
  • Ordering supplies and managing petty cash
  • Creating and maintaining staff schedules
  • Supporting the overall coordination of the team’s operations

About Our Organization

The NHS provides a diverse array of benefits, including flexible working arrangements, excellent pension contributions, and a leading annual leave allowance. You will also have opportunities for career advancement and regular feedback discussions. Enjoy the perks of working in Somerset, known for its stunning countryside and beautiful coastlines, while being conveniently located near vibrant city centers.

Job Responsibilities

For a detailed outline of duties and responsibilities, please refer to the attached Job Description & Person Specification.

Person Specification

Qualifications

Essential

  • Level III Word Processing or Typing Level 3 Business Administration or willingness to undertake Typing training.

Experience

Essential

  • Previous experience in an administrative role.

Desirable

  • Experience interacting with users of mental health services.

Additional Criteria

Essential

  • Compassionate with exceptional interpersonal skills, capable of effective communication with patients, caregivers, and relatives.
  • Listens to and respects individual patient needs.
  • Professional and patient-focused approach, serving as a role model for colleagues.
  • Ability to manage challenging situations calmly and professionally.
  • Capable of following instructions and collaborating effectively within a team.
  • Proficient in recording and retrieving information on both paper and electronic patient records.
  • High standards of written communication skills, including email and internet usage.
  • Willingness to undertake PMVA training as required for the role.
  • Ability to work independently and prioritize tasks with minimal supervision.
  • Excellent verbal and written communication skills.
  • Strong telephone etiquette.
  • Ability to handle sensitive situations with tact.
  • Good problem-solving skills and patience.
  • Strong organizational and time management skills.
  • Proven ability to manage time effectively and plan activities for staff and patients.


  • Taunton, Somerset, United Kingdom Allied Healthcare Full time

    Job Summary:We are seeking a highly organized and detail-oriented Data Entry Administrator to join our team at Allied Healthcare. As a Data Entry Administrator, you will be responsible for entering and administering insurance claims on our internal insurance system, ensuring accurate and timely processing of claims.Key Responsibilities:Enter and administer...


  • Taunton, Somerset, United Kingdom Symphony Healthcare Services Limited Full time

    Position Overview Symphony Healthcare Services Limited is seeking a dedicated Healthcare Reception Coordinator to become an integral part of our team. This role encompasses 15 hours per week on a permanent basis. The compensation is competitive and commensurate with experience, along with the advantage of an NHS or NEST pension. Key Responsibilities Manage...


  • Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    Position Overview We are seeking a motivated, approachable, and supportive individual who excels in a fast-paced and dynamic setting to become a part of our Administration Team within the Colorectal Surgery department. Your primary responsibility will be to deliver essential administrative assistance to the team, ensuring the seamless operation of services....


  • Taunton, Somerset, United Kingdom Allied Healthcare Full time

    Job Summary:We are seeking a highly organized and detail-oriented Data Entry Administrator to join our team at Allied Healthcare. As a Data Entry Administrator, you will be responsible for entering and administering insurance claims on our internal insurance system, ensuring accurate and timely processing of claims.Key Responsibilities:Enter and administer...

  • Office Administrator

    11 hours ago


    Taunton, Somerset, United Kingdom CV Screen Full time

    A talented Events Administrator is required by a prestigious company to provide back office support for the delivery of a programme of events including virtual, webinars, conferences, galas and formal dinners. This position will be a home based role with very occasional travel in the South West.This will primarily be a Monday to Friday 9am to 5pm supporting...

  • Office Administrator

    14 hours ago


    Taunton, Somerset, United Kingdom CV Screen Full time

    A talented Events Administrator is required by a prestigious company to provide back office support for the delivery of a programme of events including virtual, webinars, conferences, galas and formal dinners. This position will be a home based role with very occasional travel in the South West.This will primarily be a Monday to Friday 9am to 5pm supporting...


  • Taunton, Somerset, United Kingdom North Curry Health Centre Full time

    Position Overview Healthcare Reception Coordinator / Administrator An outstanding opportunity has emerged within a healthcare facility to assist the Primary Health Care Team. We are a welcoming Dispensing Practice with a patient list exceeding 4,000 individuals. Our team comprises 3 GP Partners, 2 Salaried GPs, 3 Practice Nurses, 1 Healthcare...

  • Team Administrator

    4 days ago


    Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized Team Administrator to join our team at Somerset NHS Foundation Trust. As a key member of our administrative team, you will play a vital role in supporting our clinical professionals and ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support to our clinical...

  • Team Administrator

    3 days ago


    Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    About the RoleWe are seeking a highly motivated and organized Team Administrator to join our team at Somerset NHS Foundation Trust. As a key member of our administrative team, you will play a vital role in supporting our clinical professionals and ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support to our clinical...


  • Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    Job Overview Are you a skilled administrator with a passion for supporting healthcare teams? We are seeking a dedicated Ward Administrator to deliver a thorough secretarial and administrative support service to the Clinical Service/Ward Manager within our Acute Inpatient Ward. Main Responsibilities As a vital member of our administration team, you will...


  • Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    Position Overview The successful candidate will join the clinical research team, contributing to the effective management of research activities in alignment with established guidelines and protocols. This role is essential in ensuring the protection of the rights, safety, and well-being of participants involved in clinical trials. This is a part-time...

  • Accounts Officer

    1 day ago


    Taunton, Somerset, United Kingdom Siamo Recruitment Full time

    Job DescriptionWe are seeking a skilled Accounts Officer to join our client's team in a full-time on-site role. As an Accounts Officer, you will be responsible for maintaining accurate financial records, processing invoices, managing accounts payable, and assisting with financial reporting.Key Responsibilities:Financial record-keeping and data...

  • Accounts Officer

    1 day ago


    Taunton, Somerset, United Kingdom Siamo Recruitment Full time

    Job DescriptionWe are seeking a skilled Accounts Officer to join our client's team in a full-time on-site role. As an Accounts Officer, you will be responsible for maintaining accurate financial records, processing invoices, managing accounts payable, and assisting with financial reporting.Key Responsibilities:Financial record-keeping and data...


  • Taunton, Somerset, United Kingdom Empower Family Group Full time

    Salary: £23,000 to £26,000 per annum, depending on experience Permanent, full-time position: 40 hours per week Office-based role Job Overview: As a Care Coordinator and Administrator, you will play a vital role in supporting the management team within our Outreach and Supported Living services. Your primary responsibility will be to...


  • Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    Position Overview The successful candidate will join the clinical research team, contributing to the effective execution of research initiatives in alignment with established guidelines and protocols. This role is essential in ensuring that the rights, safety, and welfare of research participants are upheld throughout the study process. The position...


  • Taunton, Somerset, United Kingdom Jobseekers Recruitment Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team at Jobseekers Recruitment Services. As a School Receptionist, you will be responsible for providing administrative support in the main office, ensuring a smooth and efficient workflow.Key Responsibilities:Provide exceptional customer service to...


  • Taunton, Somerset, United Kingdom Jobseekers Recruitment Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team at Jobseekers Recruitment Services. As a School Receptionist, you will be responsible for providing administrative support in the main office, ensuring a smooth and efficient workflow.Key Responsibilities:Provide exceptional customer service to...


  • Taunton, Somerset, United Kingdom PBR Executive Search Limited Full time

    About the Role:We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at PBR Executive Search Limited. As an Executive Administrator, you will play a critical role in supporting our senior managers and teams, providing exceptional administrative support and ensuring the smooth operation of our business.Key...


  • Taunton, Somerset, United Kingdom PBR Executive Search Limited Full time

    About the Role:We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at PBR Executive Search Limited. As an Executive Administrator, you will play a critical role in supporting our senior managers and teams, providing exceptional administrative support and ensuring the smooth operation of our business.Key...


  • Taunton, Somerset, United Kingdom Hawk 3 Talent Solutions Full time

    Job Summary:Hawk 3 Talent Solutions is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Taunton, Somerset. As an Office Coordinator, you will provide administrative support to our clients and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide general administrative support,...