Corporate Services Officer
6 days ago
**Job Summary**
Devonshire is seeking a highly skilled and organized Facilities Coordinator to join their Corporate Services team in Glasgow. As a key member of the team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of the office.
Main Responsibilities:
- Maintain and update records management systems, ensuring full compliance with procedures and providing a complete audit trail.
- Handle daily administrative tasks, including photocopying, printing, binding, and distribution of post, as well as managing scanned incoming mail logs.
- Assist with court clerking duties and reconcile stamping fees.
- Manage stock levels and collate files for archiving, liaising with fee earners as needed.
- Process and upload digital media to OneDrive, ensuring appropriate access for solicitors and secretaries.
- Book couriers, log bookings, and verify invoices against bookings.
- Act as a liaison for internal customers and stakeholders, providing high-quality service and forwarding relevant communications to fee earners.
- Offer additional administrative support to legal teams, including filing, post-organisation, and ad hoc tasks.
Required Skills and Competencies:
- Ability to work independently and as part of a team.
- Excellent customer service and communication skills.
- Strong attention to detail and problem-solving abilities.
- Proficient in Microsoft Office applications.
- Positive, professional, and solution-oriented attitude.
- Ability to learn quickly and adapt to changing demands.
About Devonshire:
Devonshire is an equal-opportunity employer, committed to creating a diverse and inclusive work environment. We value our employees and strive to provide a positive and supportive workplace culture.
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