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Corporate Services Officer
2 months ago
Job Summary:
Devonshire Appointments is seeking a highly organized and detail-oriented Corporate Services Officer to join our team in Glasgow. As a key member of our Corporate Services team, you will be responsible for providing administrative support to our legal teams, ensuring the smooth operation of our office.
Main Responsibilities:
- Record Management: Maintain and update records management systems, ensuring full compliance with procedures and providing a complete audit trail.
- Administrative Tasks: Handle daily photocopying, printing, binding, and distribution of post, record registered letters and manage scanned incoming mail logs.
- Court Clerking: Assist with court clerking duties and reconcile stamping fees.
- Stock Management: Manage stock levels and collate files for archiving, liaising with fee earners as needed.
- Digital Media: Process and upload digital media to OneDrive, ensuring appropriate access for solicitors and secretaries.
- Courier Services: Book couriers, log bookings, and verify invoices against bookings.
- Customer Liaison: Act as a liaison for internal customers and stakeholders, providing high-quality service and forwarding relevant communications to fee earners.
- Additional Support: Offer additional administrative support to legal teams, including filing, post-organisation, and ad hoc tasks.
Requirements:
- Team Player: Ability to work independently and as part of a team.
- Excellent Communication: Excellent customer service and communication skills.
- Attention to Detail: Strong attention to detail and problem-solving abilities.
- Technical Skills: Proficient in Microsoft Office applications.
- Positive Attitude: Positive, professional, and solution-oriented attitude.
- Adaptability: Ability to learn quickly and adapt to changing demands.
What We Offer:
Initially, this role is offered on a 6-month contract, with the possibility to become permanent for the right candidate. This is an office-based role in Glasgow City Centre, and we are an equal-opportunity employer, encouraging job applications from people of all backgrounds.
