Event Coordinator

4 weeks ago

Whitechapel, Greater London, United Kingdom Wilmington Healthcare Full time
Position: Event Coordinator - Hybrid

Location: Hybrid

Contract Type: Full-time, Maternity cover, fixed term for 12 months

Perks:

Flexible Working, Performance-Related Bonus, Pension Scheme, Life Insurance, Additional Leave Purchase, Health Cash Plan, Subsidized Gym Memberships, Cycle to Work initiative, Discount Vouchers, and Access to Wellbeing Resources.

We are seeking a proactive and detail-oriented Event Coordinator to join our vibrant team.

Your responsibilities will include overseeing smaller forums, virtual gatherings, and webinars, taking full charge of logistics, budgeting, and supplier coordination to ensure the delivery of exceptional events.

If you possess experience in B2B events and have a passion for creating outstanding event experiences, we would like to hear from you.

Join us in playing a crucial role in crafting memorable and impactful events.

Wilmington Healthcare is a leading provider of healthcare data, education, news, and information resources, equipped with exceptional analytics capabilities.

We build on trust and knowledge to offer our clients market-leading insights into local health economies, complemented by enhanced access to senior health stakeholders and the broader NHS, ultimately improving patient outcomes.

Our premier insight and news service provides influential figures in health with essential intelligence, analysis, and guidance.

With the support of our Senior Event Manager, you will take charge of various operational elements that facilitate the successful execution of our events.

You will also be responsible for delivering our smaller (150 participants) one-day forums, virtual events, and webinars.

As our Event Coordinator, your duties will include:

  • Overseeing the logistical aspects of events, including speaker coordination, delegate management, venue oversight, and partner (sponsor) relations.
  • Managing the budget for each assigned event, updating estimates, handling purchase orders and invoices, and reporting any budget overruns.
  • Setting up webinars and virtual events on the platform, incorporating content and speakers.
  • Coordinating with venues for live events, providing them with setup, timing, and health & safety information, and collaborating with production companies to create stage designs.
  • Providing briefs to designers for event signage and branding plans, overseeing this process through to final approval.
  • Collecting post-event feedback to share during debrief meetings.
  • Attending our events and assisting the team in delivering an outstanding customer experience throughout. This may require occasional UK travel and overnight stays.

Essential qualifications include:

  • Proven experience in delivering live events in a B2B context.
  • Understanding of financial processes related to invoicing, purchase orders, and payments.
  • Experience in presenting event updates to stakeholders.
  • Assisting in transforming breaking news into healthcare intelligence across editorials and events, enabling our clients to collaborate more effectively with the NHS.

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