Event Coordinator

4 weeks ago

Whitechapel, Greater London, United Kingdom Wilmington Healthcare Full time
Position:
Event Coordinator – Hybrid

Location:
Hybrid – London

Compensation:
Competitive (Dependent on Experience)

Employment Type:
Full-time, Maternity cover, fixed term for 12 months

Perks:

Hybrid Working, Performance-Related Bonus, Pension, Life Assurance, Additional Holiday Purchase, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources.

About the Role:
We are seeking a proactive and detail-oriented Event Coordinator to join our vibrant team.

In this role, you will manage smaller forums, virtual gatherings, and webinars, taking full responsibility for logistics, budgeting, and supplier coordination to deliver exceptional events.

If you possess experience in B2B events and are dedicated to providing outstanding event experiences, we would like to hear from you.

Join us and play a crucial role in crafting memorable and impactful events.

Company Overview:

Wilmington Healthcare is a leading provider of healthcare data, education, news, and information resources, equipped with exceptional analytics capabilities.

We build on trust and knowledge to offer our clients market-leading insights into local health economies, complemented by enhanced access to senior health stakeholders and the broader NHS, ultimately improving outcomes for patients.

Our premier insight and news service, the Health Service Journal, delivers vital intelligence, analysis, and advice to the most influential figures in health.

Key Responsibilities:
As our Event Coordinator, you will be responsible for:
  • Overseeing the logistical aspects of events, including speaker coordination, delegate management, venue oversight, and partner (sponsor) relations.
  • Managing the budget for each assigned event, updating estimates, handling purchase orders and invoices, and reporting any budget overruns.
  • Setting up webinars and virtual events on the platform, incorporating content and speakers.
  • Coordinating with venues for live events, providing them with setup, timing, and health & safety information, and collaborating with production companies to create stage designs.
  • Providing briefs to designers for event signage and branding plans, overseeing the process through to final approval.
  • Collecting post-event feedback to share in debrief meetings.
  • Attending events and supporting the team in delivering an outstanding customer experience throughout. This may require occasional travel and overnight stays.
Qualifications:
To excel in this role, you should possess:
  • Solid experience in delivering live events in a B2B context.
  • Customer service experience.
  • Understanding of financial processes related to invoicing, purchase orders, and payments.
  • Excellent written and verbal communication skills.
  • Strong attention to detail.
  • A proactive approach.
  • Experience in presenting event updates to stakeholders.
  • Ability to remain composed under pressure and adapt to changes.

Help us transform breaking news into healthcare intelligence across editorials and events, enabling our clients to collaborate more effectively with the NHS.

Join Wilmington Healthcare to contribute to advancing progress in the NHS and making a difference for those in need of care.

Additionally, you will immerse yourself in a business built on trust and knowledge, making a tangible impact in our sector.

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