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Administrative Support Specialist

2 months ago

Birmingham, Birmingham, United Kingdom holland and knight Full time

About the Role:

Holland & Knight is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a Practice Assistant, you will provide exceptional administrative support to a group of lawyers and professionals in a fast-paced team environment.

Key Responsibilities:

  • Provide high-quality administrative support to lawyers and professionals, ensuring seamless day-to-day operations.
  • Manage and maintain accurate and up-to-date records, files, and documents.
  • Coordinate travel arrangements, prepare itineraries, and make reservations as needed.
  • Prepare and process invoices, reimbursements, and other financial documents.
  • Assist with client communication, including drafting correspondence and preparing client reports.
  • Perform various administrative tasks, such as data entry, filing, and photocopying.
  • Develop and maintain knowledge of firm policies, procedures, and best practices.
  • Collaborate with other team members to achieve shared goals and objectives.
  • Perform other duties as assigned by management.

Requirements:

  • Bachelor's degree preferred.
  • 4-5 years of experience supporting lawyers and professionals with administrative tasks.
  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems and electronic signature software.
  • Excellent communication, organizational, and time management skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and ability to maintain confidentiality.
  • Ability to lift and carry up to 30 pounds.

Benefits:

Holland & Knight offers a comprehensive benefits package, including:

  • Generous paid time off.
  • Eleven paid holidays per year.
  • Time off for bereavement or jury duty.
  • Paid leave for new parents.
  • Comprehensive medical, dental, and vision plans.
  • Life and AD&D insurance.
  • Short and long-term disability insurance.
  • Tax-advantaged accounts for health care expenses.
  • Supplemental AFLAC policies for medical care.
  • Excess liability coverage.
  • Health advocacy services.
  • Behavioral health and counseling resources.
  • 401(k) and profit-sharing plans.
  • Pre-tax transit and parking program.
  • Backup care for children and adults.
  • Senior care planning support.
  • Resources for individuals with developmental disabilities and their caregivers.