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Human Resources Information Systems Specialist

2 months ago

Edinburgh, Edinburgh, United Kingdom Stangate HR Full time
Job Title: Human Resources Adviser

About the Role

We are seeking a skilled and proactive Human Resources Adviser to join our People team at Stangate HR. As a key member of our team, you will play a pivotal role in managing and optimising our HR systems and data analytics.

Key Responsibilities

  • Oversee the daily operations of our HRIS system, ensuring data integrity, reporting, and process improvement.
  • Manage user access, security settings, and system configurations to ensure compliance with organisational policies and GDPR.
  • Lead various system administration functions, including system design, configuration, and housekeeping activities in support of HRIS project initiatives.
  • Conduct regular system administration tasks and audits, including managing monthly upgrades, testing new functionality, and developing data reporting solutions.

Data Integrity and Reporting

  • Regularly audit HR data for accuracy, consistency, and completeness.
  • Generate and analyse reports to support People Team operations, decision-making, and compliance reporting.
  • Provide data insights and analytics to HR leadership, informing strategic planning and HR initiatives.
  • Collaborate with IT and software vendors to troubleshoot and resolve system issues, implement updates, and optimise system performance.
  • Provide training and support to HR staff and other users on system functionalities and best practices.

Process Improvement and Automation

  • Identify opportunities to improve HR processes through automation and better utilisation of HRIS system.
  • Collaborate with the People Team and business departments to streamline workflows, reduce manual tasks, and enhance efficiency.
  • Lead or support the implementation of new HRIS modules, features, or system upgrades.

Compliance and Security

  • Ensure HRIS complies with data protection regulations and organisational policies.
  • Monitor and enforce data security protocols, including access controls and regular system audits.
  • Maintain documentation of system processes, configurations, and user guides.

Requirements

  • Proficiency in HRIS platforms and related software tools.
  • Excellent data management and analytical skills, with the ability to generate meaningful reports and insights.
  • Knowledge and experience of data analytic programmes, particularly Power BI.
  • A good understanding of HR processes and best practices, including payroll, benefits administration, and employee lifecycle management.
  • Ability to work independently, prioritise tasks, and manage multiple projects simultaneously.

Location

This role can be based in any of our Edinburgh, Glasgow, or Dundee offices with the flexibility to work from home part of the week if desired. If based in Edinburgh or Glasgow, regular travel to our Dundee HQ will be required.