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HR Systems Administrator and Support Specialist

2 months ago

Victoria Greater London, United Kingdom Hire Ground Full time
Position Overview:
As an HR Systems Administrator and Support Specialist, you will play a vital role in a dedicated team, providing essential support for HR systems and general administrative functions.

About the Organization:
This esteemed charity operates within a heritage site, offering a unique environment with historical significance and beautiful grounds.

Key Responsibilities:
  • Deliver comprehensive assistance to staff regarding HR systems, addressing inquiries and troubleshooting issues while collaborating with system providers for effective solutions.
  • Organize and conduct training sessions for staff on HR systems as necessary.
  • Support the administration of pension schemes.
  • Facilitate the administration process for occupational health reviews, ensuring timelines are met.
  • Maintain and update training records, sending timely reminders to managers about upcoming training and highlighting any overdue sessions.
  • Assist in scheduling annual mandatory training sessions for staff throughout the year.
  • Collaborate with the Employee Relations Advisor in investigations related to disciplinary and grievance matters, including note-taking as required.
  • Provide support in archiving, record-keeping, and departmental filing, ensuring compliance with data protection regulations.
  • Act as the primary contact for the HR team, managing HR-related emails and directing them to the appropriate team members.
  • Oversee the archiving and filing of accident reports, following up on recommendations made within those reports.

Requirements:
  • Proven experience in managing HR systems.
  • Exceptional written and verbal communication skills.
  • Strong personal and time management abilities.
  • Excellent organizational and problem-solving skills, with the capacity to manage multiple tasks effectively.
  • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Skilled in working with spreadsheets.
  • Competent note-taking abilities.
  • Prior experience in an administrative role involving confidential and sensitive information.
  • Knowledge of GDPR compliance is essential.