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Administrative Assistant
2 months ago
{"title": "Administrative Support Role", "description": "We are seeking an experienced Administrative Support to join our team at Sutton Recruitment. As an Administrative Support, you will play a key role in providing administrative assistance to our Sales and Quality departments. Your primary responsibilities will include managing document control processes, engaging with clients, and liaising with internal and external stakeholders. You will also be responsible for compiling O&M information, creating document templates, and training document specialists. If you have a full driving license and your own vehicle, and are looking for a temporary opportunity with a possibility of becoming permanent, we would love to hear from you.
**Key Responsibilities:**
* Manage document control processes, including revising project-related documentation and inputting correct data information
* Engage with clients across various sectors to manage document administration requirements
* Liaise with internal and external stakeholders to ensure the TIDP process is followed on all HS2 schemes
* Compile O&M information (QRP) for all schemes in collaboration with the Quality Department
* Create document templates
* Convert information from project teams into user-friendly documents
* Number and label documents for identification and reference
* Scan and copy documents for distribution to project team members and stakeholders
* Track documents to maintain confidentiality
* Review documents and make revisions for accuracy
* Liaise with project team members to ensure documents meet requirements
* Train document specialists and other employees on document systems
**What's on offer:**
* Monday to Friday, 08:00am – 17:00pm (30 minute lunch un-paid)
* 20 days annual leave plus 8 bank holidays (Birthday off)
* Nest Pension; 3% client, 5% employee
If you are a motivated and organized individual with excellent communication skills, we would love to hear from you. Please apply with your CV and a brief cover letter outlining your experience and qualifications.
Sutton Recruitment Limited is an Equal Opportunities Employer.
**Note:** We aim to respond to every applicant, but on occasion, this is not always possible. If you have not heard back from us within 14 days of applying, please do get in contact with us.
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