Sales Order Coordinator

4 weeks ago

London, Greater London, United Kingdom JLL Full time

JLL empowers you to shape a brighter way .

Our team at JLL and JLL Technologies is at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, advisory, and technology for our clients. We are dedicated to attracting the most skilled and talented individuals, enabling them to flourish, develop meaningful careers, and discover a sense of belonging. Whether you possess extensive experience in commercial real estate, skilled trades, or technology, or are eager to transition your relevant expertise into a new sector, we invite you to join our team as we pave the way for a brighter future.

We are JLL — a premier professional services and investment management firm focused on real estate. With operations in over 80 countries and a workforce exceeding 100,000 professionals globally, we assist real estate owners, occupiers, and investors in achieving their business objectives. As a global Fortune 500 entity, we also bear a significant responsibility to promote sustainability and corporate social responsibility. This commitment drives our mission to shape the future of real estate for a better world. We leverage cutting-edge technology to create rewarding opportunities, exceptional spaces, and sustainable real estate solutions for our clients, our employees, and our communities. ​

Our core values of teamwork, integrity, and excellence are integral to our operations, and we take pride in being recognized with awards for our achievements by organizations both internationally and locally. ​

What This Role Involves

Sales Order Coordination

Acting as the vital link between suppliers and logistics partners, you will be instrumental in ensuring the efficient administrative processing of sales orders that comply with our internal protocols. Reporting directly to the Head of Department, you will oversee the complete order cycle, from the initiation of purchase orders to final invoicing and supplier onboarding. Additionally, you will assist project managers by liaising with logistics partners and ensuring all project specifications are documented for successful delivery and installation.

Key Responsibilities:

Your main responsibilities will encompass:

Initiating purchase orders with suppliers and confirming their acknowledgment. Validating order confirmations from manufacturers for precision and completeness. Collaborating with project managers to collect project details and coordinating with logistics partners for seamless delivery and installation. Finalizing financial closure of orders to guarantee accuracy in billing and payments. Documenting purchase orders and maintaining thorough records. Preparing essential delivery receipts, logistics documentation, and procurement trackers. Providing on-site support for project delivery and installation as necessary to ensure smooth operations. Updating performance statistics and team sales reports to monitor progress. Following up on the validation of purchase orders and supplier invoices as needed. Managing customer invoicing to ensure timely and accurate billing. Onboarding new suppliers and ensuring their adherence to company standards. Demonstrating a willingness to undertake additional tasks or responsibilities as directed by the Head of Department.

Required Skills:

To qualify for this position, the following skills are essential:

Proficient knowledge of Microsoft Office Suite. Strong command of the English language (reading, speaking, and writing). Familiarity with software systems, including Microsoft Office Projects or equivalent. A minimum of 2 years of experience in order management.

Desired Qualities:

To excel in this position, it is crucial to possess the following attributes:

Exceptional organizational skills and meticulous attention to detail. Adaptability and the capacity to manage a diverse array of tasks. A collaborative spirit and a team-oriented approach to work. A proactive mindset with a readiness to take initiative. A strong commitment to customer satisfaction.

What You Can Expect From Us:

We believe in collective success and understand that the best inspire the best, which is why we invest in supporting one another, learning together, and celebrating our achievements.

Our Total Rewards program reflects our dedication to helping you realize your career aspirations, acknowledging your contributions, investing in your well-being, and offering competitive benefits and compensation.

We look forward to seeing where your ambitions lead you at JLL.

#LI-FT1

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