Administrative Assistant for Geriatric Services

3 weeks ago


Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

Position Overview

The role involves providing comprehensive administrative assistance to the Consultant Geriatricians and their respective teams, with a primary focus on transcribing clinic correspondence. The individual will also offer vital administrative support to the department.

The successful candidate will serve as a compassionate and understanding point of contact for patients, their families, and caregivers, executing tasks under the guidance of the Department's Personal Assistants.

Location: Bournemouth

Interview Process: To Be Confirmed

Key Responsibilities

The incumbent will be responsible for delivering an effective administrative service to the Consultant Geriatricians, Advanced Practitioners, and providing support to colleagues during their absence.

  • Drafting clinic and additional correspondence for General Practitioners, patients, and other healthcare professionals.
  • Assisting the Department's Personal Assistants with various administrative tasks.
  • Fully supporting the secretarial team and Personal Assistants in their duties and providing coverage during periods of illness and leave.
  • Typing letters under the supervision of the consultant's secretary, utilizing Digital Dictation as necessary.
  • Organizing, sorting, and filing patient results efficiently.
  • Accessing patient information through the hospital's computer system, ensuring compliance with mandatory protocols.
  • Performing photocopying, faxing, scanning, and general filing duties.
  • Managing outgoing mail and ensuring timely dispatch.
  • Answering telephone calls directed to secretaries and taking messages as required.
  • Scanning new Choose & Book referrals.
  • Processing Choose & Book referrals as graded, including sending blood forms and test requests as directed by the consultant.
  • Assisting staff with spreadsheet tasks and other administrative needs.

Qualifications

Essential

  • GCSE qualifications in English and Mathematics or equivalent.
  • Vocational qualification at level 3 in a relevant field or equivalent experience.

Desirable

  • Skills in minute-taking.

Technical Skills

Essential

  • Proficiency in computer usage with experience in word processing.

Desirable

  • Experience in audio typing.

Knowledge Requirements

Essential

  • Familiarity with secretarial procedures.
  • Proficient understanding of Microsoft Word.

Experience Requirements

Essential

  • Prior experience in a Medical Secretary role.

Desirable

  • Administrative experience within the NHS.

Additional Requirements

Essential

  • Strong verbal and written communication skills.
  • Attention to detail.
  • Flexibility in working hours.

Personal Attributes

Essential

  • Ability to work effectively as part of a team.
  • Approachability and interpersonal skills.
  • Strong communication abilities.
  • Professional appearance.
  • Capability to handle sensitive matters with discretion.
  • Competence in managing one's own workload efficiently.

Language Proficiency

Essential

  • Proficiency in English sufficient to perform the role effectively.


  • Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset Full time

    Position OverviewWe are excited to announce an opportunity for a permanent full-time Band 2 Therapy Assistant role within the Older Persons Service (OPS) Therapy Team.The OPS Therapy Team is dedicated to assessing and managing patients who present in various hospital settings, including the Emergency Department and Inpatient wards.Our team is committed to...


  • Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    Position Overview We are pleased to announce a new opportunity for a committed and passionate pharmacist to become a part of the University Hospitals Dorset NHS Foundation Trust, specifically within our Geriatric Medicine clinical pharmacy team. In this role, you will play a vital part in the Geriatric pharmacy team, focusing on both your professional...


  • Bournemouth, Bournemouth, United Kingdom Tate Full time £27,000

    Position: Administrative Assistant - Legal Services Company: Tate Overview:We are seeking a dedicated Administrative Assistant to join our esteemed legal team. This role is pivotal in ensuring the smooth operation of our legal services, providing essential support to our professionals. Key Responsibilities: Delivering high-quality administrative support...


  • Bournemouth, Bournemouth, United Kingdom EX10 - Commercial & Residential Property Services Full time

    **About EX10 - Commercial & Residential Property Services**EX10 is a well-established company with over 30 years of experience in the building and repair industry. We offer a range of services to meet the diverse needs of clients, including home renovations, shop fits, home extensions, and new builds. Our team is dedicated to maintaining long-term...


  • Bournemouth, Bournemouth, United Kingdom EX10 - Commercial & Residential Property Services Full time

    **About EX10 - Commercial & Residential Property Services**EX10 is a well-established company with over 30 years of experience in the building and repair industry. We offer a range of services to meet the diverse needs of clients, including home renovations, shop fits, home extensions, and new builds.**Our Mission**We are dedicated to maintaining long-term...


  • Bournemouth, Bournemouth, United Kingdom EX10 - Commercial & Residential Property Services Full time

    About EX10 - Commercial & Residential Property ServicesEX10 is a well-established team dedicated to delivering exceptional services in the building and repair industry. With over 30 years of experience, we offer a range of services to meet the diverse needs of clients. Our commitment to trust, reliability, and quality craftsmanship has earned us a reputation...


  • Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset Full time

    Position OverviewWe are excited to present an opportunity for a permanent full-time Band 2 Therapy Assistant role within the Older Persons Service (OPS) Therapy Team.The OPS Therapy Team is dedicated to assessing and managing patients who arrive in the Emergency Department, Older Persons Assessment Unit, and inpatient wards throughout the hospital.Our team...


  • Bournemouth, Bournemouth, United Kingdom ISS Facility Services Full time

    Job Summary:The Engineering Services Coordinator plays a vital role in supporting the Integrated Engineering Solutions (IES) platform across the UK, addressing local operational administrative needs at the site level within designated regions.Key Responsibilities:Provide coordination support and assistance to regional engineering teams, ensuring effective...


  • Bournemouth, Bournemouth, United Kingdom Office Angels Full time

    Job Opportunity: Temporary Receptionist PositionWe are seeking a highly organized and customer-focused individual to join our team as a Temporary Receptionist. As a key member of our front desk team, you will be responsible for providing exceptional service to our clients and supporting our administrative tasks.Key Responsibilities:Welcoming visitors and...


  • Bournemouth, Bournemouth, United Kingdom Chadwick Nott Full time

    Legal Administrative Assistant - DorsetExcellent opportunity for a Legal Administrative Assistant to join a leading law firm in the South.Our client is an award-winning and full service law firm with offices spread across the South of England. They are currently looking for a Legal Administrative Assistant to join their Swanage office in Dorset.The role will...


  • Bournemouth, Bournemouth, United Kingdom Talent Sure Recruitment Limited Full time

    Job Summary:Talent Sure Recruitment Limited is seeking a highly skilled and detail-oriented Insurance Administration Assistant to join our team. As an Insurance Administration Assistant, you will play a crucial role in supporting the Retentions and Sales teams to ensure all relevant paperwork is accurate, up to date, and within FCA regulations.Key...


  • Bournemouth, Bournemouth, United Kingdom EX10 - Commercial & Residential Property Services Full time

    Job OverviewEX10 - Commercial & Residential Property Services is a well-established organization that provides a range of services to meet the diverse needs of clients. Our team is dedicated to maintaining long-term relationships with clients through trust, reliability, and quality craftsmanship.Job ResponsibilitiesThe Administrative Assistant will be...


  • Bournemouth, Bournemouth, United Kingdom EX10 - Commercial & Residential Property Services Full time

    **About EX10 - Commercial & Residential Property Services**We are a well-established team based in the region, with over 30 years of experience in the building and repair industry.Our company offers a range of services to meet the diverse needs of clients, including home renovations, shop fits, home extensions, and new builds.We are dedicated to maintaining...


  • Bournemouth, Bournemouth, United Kingdom Fram Search Full time

    Job OverviewFram Search is seeking a highly organized and detail-oriented IFA Administrator to support the Financial Advisor team in a reputable Wealth Management firm based in the UK.The ideal candidate will be responsible for ensuring the smooth operation of administrative tasks, enabling the advisors to focus on client engagement and strategy.Key...


  • Bournemouth, Bournemouth, United Kingdom Avonbourne Boys' and Girls' Academies Full time

    Start: September 2024 (depending on pre-employment checks)Contract: 12-month Fixed Term ContractHours: 23.5hrs per week, days to be agreed, 52wks per year (term time only plus inset days would be considered)Salary: £14,358 actual, £22,913 FTEClosing Date: Midnight on Sunday 4th August 2024Avonbourne Boys' and Girls' Academies have gone from strength to...


  • Bournemouth, Bournemouth, United Kingdom Teaching Personnel Full time

    Are you interested in contributing to the educational sector without being in a teaching role?At Teaching Personnel, we specialize in fulfilling various roles within schools, beyond just teaching positions. If you are seeking an administrative position within an educational environment, we invite you to consider this opportunity.Key...


  • Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and self-motivated Medical Secretary to join our team at University Hospitals Dorset NHS Foundation Trust. As a Medical Secretary, you will provide administrative support to a Consultant Cardiologist and/or medical staff, ensuring the smooth operation of the department.Main ResponsibilitiesProvide typing...


  • Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and self-motivated Medical Secretary to join our team at University Hospitals Dorset NHS Foundation Trust. As a Medical Secretary, you will provide administrative support to a Consultant Cardiologist and/or medical staff, ensuring the smooth operation of the department.Main ResponsibilitiesProvide typing...


  • Bournemouth, Bournemouth, United Kingdom Brook Street Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Brook Street. As a Case Admin, you will play a vital role in supporting our operations and contributing to the successful management of offenders.Key Responsibilities:Database Management: Maintain accurate and up-to-date offender and victim...


  • Bournemouth, Bournemouth, United Kingdom University Hospitals Dorset Full time

    Position OverviewAre you a dedicated Occupational Therapy professional eager to join a dynamic team? We are seeking enthusiastic and proactive Band 5 Occupational Therapists to participate in our rotational programs across various healthcare facilities within University Hospitals Dorset NHS Foundation Trust and Dorset Healthcare University NHS Foundation...