Academic Office Coordinator

2 weeks ago

London, Greater London, United Kingdom Veeva Systems Full time
About Veeva Systems

Veeva Systems is a pioneering organization in the life sciences industry, dedicated to helping companies bring therapies to patients faster. Our mission-driven approach is guided by four core values: Do the Right Thing, Customer Success, Employee Success, and Speed.

Job Summary

We are seeking an exceptional Office Manager to join our team in London. As a key member of our Europe and Global Workplace Team, you will be responsible for maintaining our office to the highest standards of excellence. This role involves managing day-to-day office processes, coordinating small projects, and ensuring the overall facility meets our high standards.

Key Responsibilities
  • Execute daily office walkthroughs to ensure a clean and well-stocked environment.
  • Work with the Global Workplace Team and contractors to ensure health and safety, including fire safety.
  • Manage ordering of food, drinks, and supplies, including vendor coordination.
  • Ensure a welcoming reception experience for employees and visitors.
  • Support new hire onboarding with desk setup, office tours, supplies, and security badges.
  • Support the local Site leader with executive assistant services.
Requirements
  • At least 3 years of Office or Facilities Management experience.
  • Strong project management skills, able to juggle multiple tasks with accuracy.
  • Intermediate to Advanced MS Office skills and general computer skills.
  • Experience supporting Executives, managing agendas, travels, and expenses.
  • Good command of English Language.
  • Experience with small office construction projects and moving offices.
What We Offer
  • Medical insurance.
  • Allocations for continuous learning and development.
  • Fitness reimbursements, travel insurance, and more.
  • Incredible support from the wider team and a best-in-class tech stack.
About Us

Veeva Systems is an equal opportunity employer, committed to fostering a culture of inclusion and growing a diverse workforce. We believe that diversity makes us stronger and welcome applications from candidates with unique experiences and perspectives.

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