Stores Administrator

2 days ago


Reading, United Kingdom Intec Recruitment Full time
Job Title: Stores Administrator

We are seeking a highly organized and detail-oriented Stores Administrator to join our team at Intec Recruitment. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operations of our storage facility.

Key Responsibilities:
  • Liaise with the Customer Service team to obtain all necessary paperwork for orders to be shipped.
  • Ensure shipping documents (such as invoices, packing lists, and delivery notes) are accurately prepared and provided to the warehouse team promptly.
  • Maintain proper records of order documentation for internal auditing and compliance purposes.
  • Provide administrative support to the stores/warehouse team by resolving system issues and communicating between departments (Customer Service, IT, and Warehouse) to ensure the smooth flow of goods and information.
  • Act as the primary point of contact for integration-related issues during system go-lives or updates, particularly those involving Oracle EBS (Enterprise Business Suite).
  • Collaborate with IT to identify, report, and resolve any system or integration issues that affect the warehouse operations.
  • Relay updates to the stores team, explaining fixes, timelines for resolution, and any changes in procedures.
  • Proactively ensure the resolution process is driven forward, tracking progress and implementing solutions with minimal disruption to operations.
  • Maintain accurate records of all inventory items using company systems or software.
  • Perform regular stock counts and cycle counts to ensure physical stock matches system records.
  • Investigate and resolve discrepancies in inventory.
  • Oversee the receiving of goods, ensuring that all deliveries are correct and meet company standards.
  • Prepare and process outgoing orders, ensuring accurate packaging, labelling, and dispatch.
  • Coordinate with logistics to ensure timely shipment of goods.
  • Ensure that all stock is stored correctly and organized in an orderly manner for easy retrieval.
  • Identify and rectify any potential safety hazards within the store.
  • Work closely with the procurement, finance, and production teams to ensure stock availability and efficient supply chain operations.
Requirements:
  • Proven experience in a similar role, preferably in inventory, logistics, or supply chain management.
  • Strong understanding of inventory management software and MS Office (Excel, Word).
  • Excellent organizational and time management skills.
  • Strong attention to detail with a proactive and problem-solving mindset.
  • Ability to work independently and manage multiple priorities.
  • Excellent communication skills and the ability to collaborate with cross-functional teams.


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