Stores Administrator
3 days ago
We are seeking a highly organized and detail-oriented Stores Administrator to join our team at Intec Recruitment. As a key member of our operations team, you will be responsible for the efficient operation of our storage facility, ensuring the smooth day-to-day operations of the store.
Key Responsibilities:- Order Documentation Management:
- Liaise with the Customer Service team to obtain all necessary paperwork for orders to be shipped.
- Ensure shipping documents (such as invoices, packing lists, and delivery notes) are accurately prepared and provided to the warehouse team promptly.
- Maintain proper records of order documentation for internal auditing and compliance purposes.
- Logistics and Administrative Support:
- Provide administrative support to the stores/warehouse team by resolving system issues by communicating between departments (Customer Service, IT, and Warehouse) to ensure the smooth flow of goods and information.
- Handling Integration and Go-Live Issues:
- Act as the primary point of contact for integration-related issues during system go-lives or updates, particularly those involving Oracle EBS (Enterprise Business Suite).
- Collaborate with IT to identify, report, and resolve any system or integration issues that affect the warehouse operations.
- Relay updates to the stores team, explaining fixes, timelines for resolution, and any changes in procedures.
- Proactively ensure the resolution process is driven forward, tracking progress and implementing solutions with minimal disruption to operations.
- Oracle EBS System Usage:
- Previous experience with Oracle EBS or similar ERP systems is beneficial and highly advantageous.
- Process Improvement:
- Identify opportunities for administrative process improvements related to order handling, documentation, and communication, especially in the context of using Oracle EBS.
- Work with relevant teams (e.g., IT, Customer Service, Warehouse) to streamline processes and improve efficiency.
- Inventory Management:
- Maintain accurate records of all inventory items using company systems or software.
- Perform regular stock counts and cycle counts to ensure physical stock matches system records.
- Investigate and resolve discrepancies in inventory.
- Receiving & Dispatch:
- Oversee the receiving of goods, ensuring that all deliveries are correct and meet company standards.
- Prepare and process outgoing orders, ensuring accurate packaging, labelling, and dispatch.
- Coordinate with logistics to ensure timely shipment of goods.
- Store Organization:
- Ensure that all stock is stored correctly and organized in an orderly manner for easy retrieval.
- Identify and rectify any potential safety hazards within the store.
- Collaboration & Communication:
- Work closely with the procurement, finance, and production teams to ensure stock availability and efficient supply chain operations.
- Proven experience in a similar role, preferably in inventory, logistics, or supply chain management.
- Strong understanding of inventory management software and MS Office (Excel, Word).
- Excellent organizational and time management skills.
- Strong attention to detail with a proactive and problem-solving mindset.
- Ability to work independently and manage multiple priorities.
- Excellent communication skills and the ability to collaborate with cross-functional teams.
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Reading, Reading, United Kingdom Intec Recruitment Full timeJob Title: Stores AdministratorWe are seeking a highly organized and detail-oriented Stores Administrator to join our team at Intec Recruitment. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operations of our storage facility.Key Responsibilities:Order Documentation Management:Liaise with the Customer...
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