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Stores Administrator

2 months ago

Reading, Reading, United Kingdom Intec Recruitment Full time
Stores Administrator

We are seeking a highly organized and detail-oriented Stores Administrator to join our team at Intec Recruitment. As a key member of our operations team, you will be responsible for the efficient operation of our storage facility, ensuring the smooth day-to-day operations of the store.

Key Responsibilities:
  • Order Documentation Management:
    • Liaise with the Customer Service team to obtain all necessary paperwork for orders to be shipped.
    • Ensure shipping documents (such as invoices, packing lists, and delivery notes) are accurately prepared and provided to the warehouse team promptly.
    • Maintain proper records of order documentation for internal auditing and compliance purposes.
  • Logistics and Administrative Support:
    • Provide administrative support to the stores/warehouse team by resolving system issues by communicating between departments (Customer Service, IT, and Warehouse) to ensure the smooth flow of goods and information.
  • Handling Integration and Go-Live Issues:
    • Act as the primary point of contact for integration-related issues during system go-lives or updates, particularly those involving Oracle EBS (Enterprise Business Suite).
    • Collaborate with IT to identify, report, and resolve any system or integration issues that affect the warehouse operations.
    • Relay updates to the stores team, explaining fixes, timelines for resolution, and any changes in procedures.
    • Proactively ensure the resolution process is driven forward, tracking progress and implementing solutions with minimal disruption to operations.
  • Oracle EBS System Usage:
    • Previous experience with Oracle EBS or similar ERP systems is beneficial and highly advantageous.
  • Process Improvement:
    • Identify opportunities for administrative process improvements related to order handling, documentation, and communication, especially in the context of using Oracle EBS.
    • Work with relevant teams (e.g., IT, Customer Service, Warehouse) to streamline processes and improve efficiency.
  • Inventory Management:
    • Maintain accurate records of all inventory items using company systems or software.
    • Perform regular stock counts and cycle counts to ensure physical stock matches system records.
    • Investigate and resolve discrepancies in inventory.
  • Receiving & Dispatch:
    • Oversee the receiving of goods, ensuring that all deliveries are correct and meet company standards.
    • Prepare and process outgoing orders, ensuring accurate packaging, labelling, and dispatch.
    • Coordinate with logistics to ensure timely shipment of goods.
  • Store Organization:
    • Ensure that all stock is stored correctly and organized in an orderly manner for easy retrieval.
    • Identify and rectify any potential safety hazards within the store.
  • Collaboration & Communication:
    • Work closely with the procurement, finance, and production teams to ensure stock availability and efficient supply chain operations.
Qualifications & Experience:
  • Proven experience in a similar role, preferably in inventory, logistics, or supply chain management.
  • Strong understanding of inventory management software and MS Office (Excel, Word).
  • Excellent organizational and time management skills.
  • Strong attention to detail with a proactive and problem-solving mindset.
  • Ability to work independently and manage multiple priorities.
  • Excellent communication skills and the ability to collaborate with cross-functional teams.