Submission Support Coordinator

4 weeks ago

Swindon, Swindon, United Kingdom Bid Solutions Full time

Bid Solutions is on the lookout for a dedicated Bid Coordinator to enhance our dynamic team. In this pivotal role, you will collaborate closely with the Head of Submissions and Bid Managers to facilitate the preparation and execution of Pre-Qualification Questionnaires (PQQ) and Tender submissions, ensuring adherence to established timelines.

Key Responsibilities:

  • Oversee PQQ processes according to the complexity and experience level of the bid, while receiving guidance from team members as needed.
  • Ensure adherence to established procedures and processes for successful bid management and submission documentation.
  • Assist in organizing briefings and progress meetings, maintaining detailed records of agreed actions for each submission.
  • Draft non-technical written responses for submissions, including references, case studies, CVs, and project experiences.
  • Support team members in content creation and response formulation, ensuring all questions are adequately addressed.
  • Coordinate contributions from team members, ensuring they are aware of deadlines and following up as necessary.
  • Organize and compile documents and supporting materials for each proposal, guaranteeing high-quality information.
  • Provide regular updates to the Head of Submissions and Bid Managers regarding the progress of information coordination and collation.
  • Prepare the final submission package and collaborate with the team to ensure timely delivery to the client.
  • Facilitate the production of the final submission in collaboration with team members, ensuring delivery via the appropriate channels.
  • Maintain the document management system, ensuring a comprehensive record of submissions is available for future reference.
  • Assist with administrative tasks related to document control.

Required Skills / Experience:

  • A minimum of two years' experience in a bidding or related environment.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
  • Demonstrated experience in the bidding process or a similar field.
  • Proficiency in creating and managing graphic content for submission documents, with experience in relevant software such as Microsoft Office and Adobe.
  • Strong IT skills, particularly in MS Office applications, especially Word.
  • Excellent communication abilities and the capacity to foster strong internal and external relationships.

This role presents an exciting opportunity to contribute to our bidding efforts at Bid Solutions.

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