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Tender Submission Specialist

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Swindon, Swindon, United Kingdom Bid Solutions Full time

Bid Solutions is looking for a Proposal Coordinator to enhance our team. In this role, you will collaborate with the Head of Submissions and Bid Managers to facilitate the creation and assembly of Pre-Qualification Questionnaires (PQQ) and Tender submissions, ensuring adherence to established timelines.

Key Responsibilities:

  • Oversee PQQs based on the complexity and experience level of the bid, providing assistance from team members as needed.
  • Ensure adherence to the processes and protocols for winning work, managing submissions and bid-related documentation effectively.
  • Assist in organizing briefings and progress meetings, maintaining accurate records of actions agreed upon for each bid.
  • Draft non-technical written responses for submissions, including references, case studies, CVs, and project experiences.
  • Support contributors in developing content and responses, ensuring that all questions are thoroughly addressed.
  • Coordinate inputs from contributors, ensuring they are aware of deadlines and following up as necessary.
  • Organize and compile documents and supporting materials for each proposal, ensuring high-quality information is presented.
  • Provide updates to the Head of Submissions and Bid Managers regarding the progress of information coordination and collation.
  • Prepare the final submission package and collaborate with the team to ensure timely delivery to the client.
  • Coordinate the production of the final submission in collaboration with submission team members, ensuring on-time delivery via the appropriate channels.
  • Maintain the document management system, ensuring a comprehensive record of submissions is available for future reference.
  • Assist with administrative tasks related to document control.

Required Skills / Experience:

  • A minimum of two years' experience in a bidding or related environment.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
  • Demonstrated experience in the bidding process or a similar field.
  • Experience in creating and managing graphic content for submission documents, proficient in relevant software such as Microsoft Office and Adobe.
  • IT proficiency, particularly with MS Office applications, especially Word.
  • Exceptional communication skills with the ability to foster strong relationships both internally and externally.

This role presents an exciting opportunity to contribute to the success of Bid Solutions through effective bid coordination and management.