Administrative Coordinator

7 days ago

Upper Siddington, United Kingdom Contek Recruitment Solutions Ltd Full time
Job Description

We are seeking a meticulous Contract Administrator to join our clients team based in Cirencester.

A pivotal role within the company for someone who wants to experience a variety of administrative duties within a friendly and supportive company.

The individual plays a vital support role to a number of managers within the office, helping them to administer their contracts as well as being the first point of contact for the company.

Key Responsibilities:

  • Recording all in-coming jobs/contracts on the Works Order spreadsheet
  • Creating job folders for all new jobs (paper and online)
  • Loading all jobs onto Construction Manager
  • Managing labour diaries with Contracts Managers, allocating works to operatives
  • Updating the Labour Tracker spreadsheet
  • Booking works with residents and clients
  • Creating, updating and sharing work programmes with clients
  • Issuing work packages to site operatives
  • Preparing site folders
  • Arranging sign offs
  • Collating and printing letters to tenants
  • Raising Asbestos Transfer Notes and updating Asbestos log
  • Answering and directing incoming calls
  • Assisting Accounts department with inputting data and price checking
  • Filing of copy invoices
  • Assisting the Office Manager in tasks as requested, including vehicle check sheets and sub-contractor insurances
  • Generally office duties as required

Requirements:

  • Excellent written and verbal communication skills
  • Focused on doing an excellent job with great customer service
  • Ability to operate to tight deadlines
  • Good IT skills
  • Experience of using MS Office
  • Experience with contract documentation, and schedule management
  • Excellent organisation and time management skills
  • An exceptional level of attention to detail

Company Benefits:

  • Company pension
  • Free parking
  • On-site parking

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