Facilities Management Administrator
2 weeks ago
Company Overview: People Group Limited is seeking a dedicated Commercial Administrator to join our dynamic team.
We specialize in integrated and outsourced facilities management services on a global scale. The position requires a presence in the office 2-3 days per week.
Role Overview: The primary objective of this position is to support the operations, commercial, and finance teams with essential reporting and administrative functions related to service contracts, ensuring compliance with service level agreements and key performance indicators.
This role is crucial for facilitating seamless operations and effective communication both internally and with external partners.
Key Responsibilities:
- Financial Administration:
- Maintain and update financial records and reports for the Operations and Finance Teams.
- Assist in the reporting of client Key Performance Indicators and Management Information.
- Gather necessary information for processing payment applications and invoices.
- Monitor the approval process for payment applications and invoices to ensure timely transactions.
- Commercial Administration:
- Document and track changes to contracts.
- Create, modify, and manage Purchase Orders within financial systems.
- Oversee contract administration tasks.
- Facilitate communication within and between teams.
Qualifications:
- Strong communication skills and effective stakeholder management.
- Experience in a similar role, preferably within a facilities management context.
- Proficient in Microsoft 365 applications, particularly Excel (e.g., PivotTables, lookups).
- Skilled in analyzing, compiling, and presenting information with a high level of accuracy.
People Group Limited is an equal opportunity employer, committed to fostering a diverse and inclusive workplace for all employees and clients.
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