Fleet Operations Coordinator

1 week ago

Harlow, Essex, United Kingdom Mosaic Recruitment Ltd., Full time
About the Role

We are seeking a highly skilled and experienced Fleet Operations Coordinator to join our team at Mosaic Recruitment Ltd. as a key support to the Head of Fleet. This is a dynamic and challenging role that requires a strong background in fleet logistics, coordination, and supplier management.

Key Responsibilities
  • Logistics and Coordination
    • Coordinate the movement of heavy haulage, deliveries, and collections of equipment, attachments, spare parts, fuel, and lubricants to ensure timely operations.
    • Organise and manage internal and external engineers for repairs, maintenance, and emergency breakdown response.
    • Monitor and manage fleet schedules to ensure optimum efficiency, including planning and overseeing daily routes and activities.
    • Ensure compliance with all relevant regulations and safety standards during transportation and logistics activities.
  • Fleet and Equipment Management
    • Assist the Head of Fleet in maintaining an up-to-date inventory of fleet equipment, including vehicles, machinery, and attachments.
    • Ensure all plant and equipment is regularly maintained and repaired as needed.
    • Manage and coordinate vehicle and equipment inspections, certifications, and compliance checks.
    • Keep detailed records of fleet maintenance schedules and service histories.
  • Supplier and Procurement Management
    • Raise and coordinate purchase orders for required parts, equipment, and services.
    • Manage supplier accounts, ensuring timely payments and resolution of any issues.
    • Ensure supplier compliance with relevant quality and safety standards.
    • Build and maintain relationships with key suppliers to support the business' fleet requirements.
  • Emergency Response and Support
    • Act as the point of contact for emergency fleet breakdowns, ensuring rapid response and allocation of necessary resources.
    • Coordinate and mobilise internal or external engineers to respond to breakdowns or urgent repairs.
  • Reporting and Data Management
    • Create and maintain accurate reports on fleet operations, including usage, efficiency, costs, and downtime.
    • Monitor and analyse fleet performance data to identify areas for improvement and implement strategies for increased efficiency.
    • Assist in budgeting and cost control for fleet activities.
  • Team Collaboration
    • Work closely with the Head of Fleet and other departments, including operations, procurement, and finance, to align fleet activities with business needs.
    • Provide ongoing support and guidance to junior members of the fleet team.
    • Ensure effective communication within the Fleet Department to optimize workflow and resource allocation.
Key Skills and Competencies
  • Logistics and Fleet Management Expertise
    • Demonstrated experience in coordinating fleet logistics and managing heavy equipment and haulage movements.
  • Organisational Skills
    • Strong organisational and multitasking abilities to manage multiple ongoing fleet operations and ensure deadlines are met.
  • Problem Solving
    • Ability to assess fleet-related issues and implement swift, effective solutions, particularly in emergencies.
  • Supplier Relationship Management
    • Experience in managing supplier accounts, procurement processes, and ensuring supplier compliance.
  • Technical Knowledge
    • Understanding of vehicle and machinery maintenance, safety regulations, and compliance requirements.
  • Communication
    • Strong communication skills, both written and verbal, with the ability to liaise across departments and external partners.
  • Team Player
    • A collaborative mindset with the ability to work as part of a wider team and coordinate between internal and external stakeholders.
Qualifications and Experience
  • Previous experience in fleet management, logistics, or a related field.
  • Proven track record of managing heavy haulage operations and coordinating engineers for repairs and maintenance.
  • Experience with supplier management and procurement processes.
  • Knowledge of vehicle maintenance and compliance regulations.
  • Proficiency with fleet management software or similar systems is advantageous.
What We Offer
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development within the Fleet Department.
  • A dynamic and supportive work environment where your contributions will directly impact the success of the Fleet operations.

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