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Fleet Operations Coordinator
2 months ago
About the Role
Mosaic Recruitment Ltd. is seeking a highly skilled and experienced Fleet Operations Coordinator to join our team. As a key member of our Fleet Department, you will play a pivotal role in ensuring the smooth operation of our fleet logistics and coordination activities.
Key Responsibilities
- Logistics and Coordination
- Coordinate the movement of heavy haulage, deliveries, and collections of equipment, attachments, spare parts, fuel, and lubricants to ensure timely operations.
- Organise and manage internal and external engineers for repairs, maintenance, and emergency breakdown response.
- Monitor and manage fleet schedules to ensure optimum efficiency, including planning and overseeing daily routes and activities.
- Ensure compliance with all relevant regulations and safety standards during transportation and logistics activities.
- Fleet and Equipment Management
- Assist the Head of Fleet in maintaining an up-to-date inventory of fleet equipment, including vehicles, machinery, and attachments.
- Ensure all plant and equipment is regularly maintained and repaired as needed.
- Manage and coordinate vehicle and equipment inspections, certifications, and compliance checks.
- Keep detailed records of fleet maintenance schedules and service histories.
- Supplier and Procurement Management
- Raise and coordinate purchase orders for required parts, equipment, and services.
- Manage supplier accounts, ensuring timely payments and resolution of any issues.
- Ensure supplier compliance with relevant quality and safety standards.
- Build and maintain relationships with key suppliers to support the business' fleet requirements.
- Emergency Response and Support
- Act as the point of contact for emergency fleet breakdowns, ensuring rapid response and allocation of necessary resources.
- Coordinate and mobilise internal or external engineers to respond to breakdowns or urgent repairs.
- Reporting and Data Management
- Create and maintain accurate reports on fleet operations, including usage, efficiency, costs, and downtime.
- Monitor and analyse fleet performance data to identify areas for improvement and implement strategies for increased efficiency.
- Assist in budgeting and cost control for fleet activities.
- Team Collaboration
- Work closely with the Head of Fleet and other departments, including operations, procurement, and finance, to align fleet activities with business needs.
- Provide ongoing support and guidance to junior members of the fleet team.
- Ensure effective communication within the Fleet Department to optimize workflow and resource allocation.
Key Skills and Competencies
- Logistics and Fleet Management Expertise
- Demonstrated experience in coordinating fleet logistics and managing heavy equipment and haulage movements.
- Organisational Skills
- Strong organisational and multitasking abilities to manage multiple ongoing fleet operations and ensure deadlines are met.
- Problem Solving
- Ability to assess fleet-related issues and implement swift, effective solutions, particularly in emergencies.
- Supplier Relationship Management
- Experience in managing supplier accounts, procurement processes, and ensuring supplier compliance.
- Technical Knowledge
- Understanding of vehicle and machinery maintenance, safety regulations, and compliance requirements.
- Communication
- Strong communication skills, both written and verbal, with the ability to liaise across departments and external partners.
- Team Player
- A collaborative mindset with the ability to work as part of a wider team and coordinate between internal and external stakeholders.
Qualifications and Experience
- Previous experience in fleet management, logistics, or a related field.
- Proven track record of managing heavy haulage operations and coordinating engineers for repairs and maintenance.
- Experience with supplier management and procurement processes.
- Knowledge of vehicle maintenance and compliance regulations.
- Proficiency with fleet management software or similar systems is advantageous.
What We Offer
- Competitive salary and benefits package.
- Opportunities for professional growth and development within the Fleet Department.
- A dynamic and supportive work environment where your contributions will directly impact the success of the Fleet operations.
