Vetting Specialist

4 weeks ago


Epsom, Surrey, United Kingdom AtkinsRéalis Full time

Job Overview

The People Operations – People Services Teams play a vital role in assisting the organization, line managers, and employees with all aspects of HR Services. These teams are dedicated to delivering HR services with enthusiasm and dedication, ensuring a consistently exceptional customer experience while adhering to agreed service level agreements (SLAs) and compliance standards.

The People Services Teams are responsible for the vetting of employees and candidates, ensuring thorough checks are conducted to facilitate their deployment on various projects.

As a Vetting Specialist, you will offer a comprehensive case management service within the Security Vetting Team, focusing on identifying, investigating, and evaluating the suitability of vetting applications.

This position emphasizes delivering high-quality customer service, providing guidance and support to the organization, candidates, and clients throughout the vetting process, along with managing administrative vetting tasks, training new team members, and overseeing vetting aftercare.

Key Responsibilities:

Manage the complete clearance application process for significant projects and individual clearance requests. Address aftercare needs effectively. Establish and maintain trustworthy relationships with key security personnel within the organization. Foster strong working relationships with HR teams, employees, and the People Hub team. Provide expert advice on a wide range of vetting-related topics, taking ownership of queries within business-as-usual operations. Serve as a Subject Matter Expert in various vetting process areas and support the delivery of process standards. Respond to complex inquiries to assist in resolving cases from managers and employees in accordance with governance requirements and service SLAs. Ensure compliance with current statutory and legislative requirements. Utilize case management systems to accurately record and maintain records of activities and tasks undertaken, updating vetting applications as necessary. Ensure adherence to all internal and external auditing standards. Inform the team of policy changes aligned with business needs. Identify opportunities for improvement and assist in implementing continuous enhancement initiatives. Mentor current and new team members, ensuring a thorough induction process with a comprehensive training plan.

Qualifications:

Experience in the vetting industry and understanding of the vetting lifecycle. Strong administrative skills. Excellent customer service abilities, including effective use of case management systems. Ability to work under pressure to meet strict deadlines with minimal supervision. Professional demeanor with the capability to build strong working relationships. Proficient communication skills, both written and verbal. Exceptional attention to detail. Strong organizational skills with the ability to manage competing priorities. Initiative and prioritization skills. Flexible and positive attitude. Commitment to confidentiality and handling sensitive situations with discretion. Proficient in Microsoft Office applications, particularly Excel and Word, including mail merge functionalities. Dedication to continuous improvement.

Essential:

National Security Vetting is required for this role.

Employee Support:

At AtkinsRéalis, we prioritize your well-being and offer a tailored package that accommodates your lifestyle, career, and personal needs, including flexible holidays, health benefits, and career planning support.

Training and Development:

We are committed to the personal and professional development of our employees, providing access to a wide range of training resources and development activities to help you maximize your potential.

About Us:

AtkinsRéalis is a prominent global consultancy with over a century of design and engineering expertise. Join us to work on projects that create a positive and sustainable impact on the world.

Additional Information:

This role may require security clearance, and employment offers will depend on obtaining the necessary level of clearance. The vetting process is conducted by the relevant security vetting authority and may require proof of residency in the UK for a specified duration.

We are dedicated to fostering a diverse and inclusive community where everyone can thrive. As an Equal Opportunities Employer, we welcome applications from individuals of all backgrounds and abilities.

Worker Type: Employee

Job Type: Contractual (Fixed Term)


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