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Operations Coordinator

2 months ago

Ipswich, Suffolk, United Kingdom Opus People Solutions Full time

Opus People Solutions is seeking a highly organized and proactive Operations Coordinator to provide comprehensive support to a Group of Associate Directors in the UK. This role is a 12-month fixed-term contract with potential to be permanent.

We are looking for a self-starter with exceptional communication skills and the ability to manage a variety of tasks efficiently. This role requires discretion, adaptability, and a strong sense of confidentiality.

Main Responsibilities:

  • Maintain and organize the AD's/Directors calendars, scheduling meetings, meeting rooms, appointments, and travel arrangements.
  • Handle confidential and sensitive information with the utmost confidentiality and discretion and work in an effective way to support tight deadlines with projects.
  • Manage emails, phone calls, and written correspondence on behalf of the AD's/Directors.
  • Draft and proofread documents, reports, and presentations.
  • Arrange domestic and potentially international travel, including flights, train journeys, accommodations, transportation, and visas.
  • Prepare itineraries and travel packs, ensuring all necessary documents are in order.
  • Perform general administrative tasks such as filing, data entry, and record-keeping.
  • Work closely with Finance to prepare ADs/Directors expense reports and manage expense tracking.
  • Handle professional errands as and if needed.
  • Provide a range of information, research, and reports as required; this may include processing financial or statistical information.
  • Manage the AD's/Directors emails accordingly, and more specifically upon request, whilst annual leave is taken. Screen and respond to emails, redirecting or flagging important messages.

Benefits:

  • 25 days annual leave plus bank holidays, increasing to 26 after a year of service.
  • 2 months full sick pay plus an additional 2 months half sick pay.
  • Royal London Salary Sacrifice Pension Scheme.
  • Lifeworks Staff discount scheme.
  • Job-related training plus personal development opportunities.