Academic Office Coordinator
1 month ago
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. Our core values are centered around Do the Right Thing, Customer Success, Employee Success, and Speed.
We are a Work Anywhere company, supporting your flexibility to work from home or in the office, so you can thrive in your ideal environment. Join us in transforming the life sciences industry, committed to making a positive impact on our customers, employees, and communities.
Job SummaryThe Office Manager is responsible for maintaining Veeva's London office to a very high standard of excellence. This role includes managing all day-to-day office processes, coordinating small projects, and maintaining the overall facility.
Key Responsibilities- Execute daily office walkthroughs to ensure the office is clean and fully stocked with necessary supplies.
- Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety.
- Manage ordering of food/drinks and supplies, including vendor coordination.
- Ensure a welcoming reception experience for employees and visitors.
- Support new hire onboarding with desk set-up, office tours, supplies, and security badges for access.
- Support the local Site leader with executive assistant service.
- Manage office ticketing system and resolve requests or issues efficiently.
- Execute small projects with the help of contractors and the Global Workplace Team, including budget management.
- At least 3 years of Office or Facilities Management experience.
- Strong project management skills, able to juggle multiple tasks with accuracy.
- Intermediate to Advanced MS Office (Word, Excel, PPT) and general computer skills.
- Experience supporting Executives (managing agenda, travels, expenses...).
- Good command of English Language.
- Experience with small office construction projects and moving offices.
- Medical insurance.
- Allocations for continuous learning & development.
- Fitness Reimbursements, Travel Insurance, etc.
- Incredible support from the wider team and a best-in-class tech stack to help you be successful in your role.
Veeva is an equal opportunity employer, committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. We welcome applications from all qualified candidates.
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