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Complaint Team Leader

2 months ago


Basingstoke, Hampshire, United Kingdom DILIGENTA Full time
About the Role

We are seeking an experienced Complaint Team Leader to join our team at Diligenta. As a key member of our customer service team, you will be responsible for leading and developing a team of complaint handlers, ensuring that all complaints are handled fairly, promptly, and efficiently.

Key Responsibilities
  • Lead and develop a team of complaint handlers to ensure adherence to all people management processes.
  • Oversee complaint handlers to ensure fair, prompt, and efficient resolution of complaints, acting as the escalation point for complex cases.
  • Ensure compliance with Financial Conduct Authority (FCA) complaint handling rules and internal frameworks.
  • Proactively manage work schedules and team skills to meet productivity and quality targets.
  • Complete timely and comprehensive performance reviews, identifying training and development needs.
  • Manage and develop your team to ensure complaints are handled efficiently, meeting customer, business, and personal targets.
  • Identify and communicate operational factors impacting service delivery, with resolution proposals.
  • Manage resources and time effectively to meet department measures, including SLA and FCA reporting.
  • Analyse data and management information to anticipate operational issues and take relevant actions.
  • Develop and maintain high-quality relationships with internal and external customers, including clients and the Financial Ombudsman Service (FOS).
  • Lead your team through business improvement activities and continuous improvement initiatives.
  • Ensure your team understands and contributes to customer and business goals.
  • Create awareness within the team of responsibilities for risk management and compliance.
  • Handle complaints in compliance with FCA rules and internal frameworks, preventing potential breaches.
  • Escalate compensation payments or decisions exceeding authority levels in a timely manner.
Requirements
  • Strong people management, leadership, coaching, and development skills.
  • Proven decision-making and problem-solving skills with a focus on customer and client.
  • Excellent verbal and written communication skills.
  • Strong time management and organizational skills in a target-driven environment.
  • Ability to quickly learn and apply product and process knowledge.
  • Resilience and ability to work under pressure.
  • Detailed understanding and practical experience of people management policies and processes.
  • Understanding of the Life and Pensions industry is desirable.
  • Knowledge and application of relevant business systems and processes, including workflow.
  • Minimum of 3 years' experience in a similar role.
  • Proven ability in using Microsoft Word and Excel.