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HRIS System Administrator
2 months ago
Mintel is seeking an experienced HRIS System Administrator to join our team. As a key member of our HR team, you will be responsible for the maintenance and administration of our HRIS system, ensuring data integrity and providing excellent support to our employees and managers.
Key Responsibilities- Collaborate with functional and technical staff to coordinate application of upgrades or fixes.
- Provide 1st level support for employees and managers for system functionality enquiries.
- Work with users of HRIS systems to resolve system and interface queries.
- Administer assigned functions, such as recruitment, classification review, compensation, employment, leave and benefits administration.
- Assist in the review, testing and implementation of HRMS upgrades or patches.
- Maintenance: Assist with all maintenance tasks and processes in relation to the various Ultipro and Greenhouse modules and ensure they are running at optimum performance levels.
- New modules: Support with new modules are built, tested and implemented, within scoped parameters and in line with Mintel's security profiles and GDPR legislation.
- Upgrades: In consultation with the relevant departments and HR team, schedule and test all related upgrades and arrange periodic database to the test maintenance and development sites.
- Troubleshooting: Act as the first point of contact for any queries in relation to the Ultipro and Greenhouse system, to log necessary calls with the system provider, and keep users up to date on queries raised.
- Data Integrity: Protect the integrity of the system data by ensuring only authorised changes are carried out.
- System and user audits: Conduct data audits and data cleansing exercises, user audits and security access audits.
- Help maintain data integrity in systems by running queries and analysing data.
- Ensure accuracy and integrity of all data on the systems administering all system updates.
- Training: Create and maintain documentation for Managers and HR processes, ensuring it is relevant, easy to follow and is kept up to date.
- Develop user procedures, guidelines and documentation, and ensure proper training and documentation is available for end users.
- Reporting: Produce ad hoc management information reports for managers, and the accounts and HR team to enable strategic and management decisions.
- Advice and Assistance: Provide assistance to the accounts and HR team to enable them to produce reports/audit reports as required.
- Assist in development of standard reports for ongoing stakeholder(s) needs.
- Bachelor's degree in Human Resources or IT related field.
- The ability to independently work on his/her own initiative.
- 2-5 years extensive experience in system(s) maintenance and administration.
- Strong problem solving skills to solve any issues within the system.
- Ability to support/assist improvement of modules within the HRIS system.
- Ability to understand and communicate complex functional and technical solutions to end users.
- Excellent engagement and communication skills with all levels of the organization.
- Ability to handle sensitive and confidential information with discretion.
- A culture that supports true collaboration whilst embracing remote working.
- Flexible start time and end time.
- Blended (office/home) approach to work.
- Approach to personal development where we encourage individuals to grow and share what they've learned.
- Social events, both within the department and across the company.
- Generous annual leave and wider circle employee benefits.
- Additional one day off to celebrate your birthday.
- Membership in Employee Resource Groups (Mintel Diversity, Mintel Wellness, and Mintel Gives).
- Giving back is part of our culture with this in mind, Mintel gives employees 2 days' leave per year to join local volunteering activities organised by our Mintel Gives (where applicable).
- Mental health and wellbeing support via Modern Health App.
- Beautifully designed offices foster collaboration and fun.
Mintel is an equal-opportunity employer that is committed to the strength of an inclusive workplace.
