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Senior Executive Assistant

2 months ago

London, Greater London, United Kingdom Carnegie Consulting Full time
About the Role

We are seeking a highly skilled and experienced Senior Executive Assistant to join our team at Carnegie Consulting. As a key member of our support staff, you will provide exceptional administrative support to our Managing Director and assist with various tasks related to our finance business.

Key Responsibilities
  • Diary Management: Schedule and manage meetings, anticipating potential conflicts and ensuring seamless coordination.
  • Board/Trade Updates: Coordinate monthly updates for portfolio companies, maintaining accurate records and ensuring timely submissions.
  • Expense Reporting: Prepare and submit accurate expense reports promptly, ensuring compliance with company policies.
  • Executive Meetings: Organize internal and external meetings, including catering and technical setup, to ensure a professional and efficient experience.
  • CRM Database Management: Assist in managing the CRM and support document preparation, maintaining up-to-date records and ensuring data accuracy.
  • Project Coordination: Oversee projects and events, handling ad-hoc secretarial tasks as needed, and ensuring timely completion.
  • Office Management: Assist the EA team with day-to-day duties, demonstrating a team player attitude and a willingness to support colleagues.
Requirements
  • Experience: Minimum 5 years of experience in a similar field, preferably in Private Equity or a related industry.
  • Language Skills: Fluency in French is essential for this role.
  • Technical Skills: Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and a willingness to learn new software.
Attributes
  • Professionalism: A professional, confident, and mature demeanor is essential for this role.
  • Flexibility: A flexible attitude with strong interpersonal and communication skills is required.
  • Discretion: Highly discreet, organized, and detail-oriented, with a strong ability to maintain confidentiality.
  • Proactivity: A proactive thinker comfortable in a fast-paced environment, with a willingness to take initiative and adapt to changing circumstances.
  • Teamwork: An excellent team player willing to go the extra mile to support colleagues and achieve team goals.