Executive Assistant to Senior Executives

2 weeks ago

London, Greater London, United Kingdom Tbwa ChiatDay Inc Full time
Job Title: Executive Assistant to Senior Executives

Newsweek is a global media organization with a rich history of delivering thought-provoking news and opinion to its audience. We are seeking an experienced Executive Assistant to provide comprehensive administrative support to our senior executives, including the EVP, Newsweek International.

Key Responsibilities:
  • Ensure the smooth operation of the office and provide administrative support to senior executives.
  • Welcome guests to the office and arrange office activities and get-togethers for staff.
  • Arrange office access for staff, external guests, and liaise with building services for visitor and member access management.
  • Maintain conference rooms and office, ensuring they are presentable and well-organized.
  • Liaise with building management, security, electricians, and maintenance for any office-related issues.
  • Book travel, accommodation, restaurants, and other client entertainment activities as requested.
  • Meet and greet visitors, ensuring they are well taken care of.
  • Liaise with all office staff, including those based in the US and other locations.
  • Screen phone calls and handle general inquiries and requests.
  • Provide cover on reception as needed.
  • Handle any other ad-hoc requests from senior executives.
Requirements:
  • Living within a reasonable commuting distance to our London office as regular attendance is required.
  • Relevant experience as an Office Manager, Executive Assistant, or similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

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