Financial Administrator
2 weeks ago
We are seeking a highly skilled Financial Administrator to join our team at Lifelong Family Links. As a key member of our finance department, you will be responsible for managing and coordinating our financial operations, ensuring the accuracy and integrity of our financial records.
Key Responsibilities:- Process payments, invoices, income, and receipts, and enter data into accounting software (QuickBooks online) or databases, and file hard copies.
- Prepare financial statements showing organization income and expenditure.
- Paying vendor invoices and tracking bank account balances.
- Completing VAT returns (if related).
- Verifying the accuracy of business accounts and alerting management of errors.
- Recording any inconsistencies to help the Accountants reconcile inaccuracies.
- Developing monthly financial statements, including cash flow, profit and loss, and balance sheets.
- Work with purchasing to enter all PO-driven invoices.
- Track employee purchases – ensure appropriate use of company credit cards.
- Work with and support the Leadership Team to ensure all expenses are tracked and costs reduced.
- Prepare weekly financial reports and correspondence for internal or external review.
- Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to the Leadership Team.
- File and sort documents (paper and electronically, creating consolidated reports when necessary).
- Varying accounting, journal entries, and inventory adjustments.
- Set up and disposal of assets, maintain depreciation schedule.
- Preparing employee wages.
- Managing employee expense claims.
- Helping with administrative duties and preparing yearly accounts.
- Responsible for timesheets, correct or address any payroll changes on a weekly basis.
- Give out payslips, email payslips, input online banking, and advise when submitted for approval.
- Monitor payroll on a weekly basis for any payroll deductions, etc.
- Prepare payroll & government returns and remittances and payments, including HMRC.
- Reviewing charities policies and procedures, assisting manager to understand and implement these policies with their staff, to maintain the HR and Safe portals.
- Additionally, work will need to be done to improve the already systems in place.
- Attending meetings & note taking.
- Ensure all staff are compliant with compulsory CPD, and maintaining up to date records.
- Ensuring device policies, mobile phone & laptops, are signed and uploaded onto HR for all staff in possession with a device.
- Support recruitment of new staff and lead induction process.
- Ensure all new starters and leavers complete all the required paperwork, and that department managers have uploaded the relevant paperwork onto the relevant system.
- Human Resources include processing DBS updates.
- Manage employee pension plan.
- Maintain vacation, sick leave, and attendance records.
- Maintain list of employees.
This job description and person specification reflect the duties of the post as they exist at this time and may be subject to change based on the needs of the organization. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.
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London, Greater London, United Kingdom Financial Divisions Full timeJob SummaryWe are seeking a highly skilled and motivated Financial Administrator to join our team at Financial Divisions. As a Financial Administrator, you will play a key role in supporting our Financial Planners and Advisers in delivering exceptional client service.Key ResponsibilitiesProcess new business, maintain compliance, and manage ongoing client...
