Medical Practice Support Administrator

3 weeks ago


Brighton, Brighton and Hove, United Kingdom Warmdene Surgery Full time

Position Overview

Important Note - This role has the potential to transition into a permanent position following the completion of the temporary contract.

The primary function of this position is to deliver administrative assistance, particularly in the area of medical records summarization and basic workflow management. Additional administrative responsibilities may be assigned as needed. This role is ideal for individuals seeking part-time hours, with the possibility of working 2 to 3 days per week. There is full flexibility regarding workdays and start/finish times, which will be discussed further during the interview process.

Administrative Duties
  • Maintain an accurate electronic summary of patient medical records.
  • Summarize new patient records to a high standard, adhering to established protocols and timelines.
  • Verify and ensure the accuracy of electronically received records from other healthcare providers.
  • Perform general administrative tasks, supporting clinical data entry requirements such as patient recalls.

Key Responsibilities

We are seeking a motivated and detail-oriented administrator to join our dedicated team. The ideal candidate should possess some clinical knowledge, a keen eye for detail, and a commitment to excellence.

Candidates should ideally have experience in a clinical administrative role within a healthcare environment. However, individuals with strong and relevant backgrounds or experiences will also be considered.

About Our Team

Our administration team consists of 9 members who support all aspects of clinical system administration, contributing to a total of 35 staff at the practice.

Our main site offers modern facilities with convenient parking and accessible public transport options.

Job Responsibilities

This role will initially focus on the summarization of medical records:

  • Review patient records and accurately summarize critical medical histories.
  • Enter data accurately into patients' medical records.
  • Monitor the progress of summarization efforts to ensure practice targets are met.
  • Organize and store records as necessary.
  • Photocopy documentation as required.

Candidate Profile

Required Qualifications

  • Proficient in numeracy and IT skills, including Outlook and Word.
  • Strong communication skills, both verbal and written.
  • Excellent organizational skills, effective time management, and the ability to work independently to prioritize workload.
  • Ability to collaborate as part of a multi-skilled team.
  • Capacity to work under pressure and adapt to a dynamic environment.
  • Attention to detail is essential.
  • Experience handling confidential and sensitive clinical information, with a commitment to maintaining strict confidentiality.
  • Flexibility and adaptability to manage a diverse range of tasks and changes.

Preferred Qualifications

  • Familiarity with clinical terminology and medical records management.
  • Experience with EMIS Web.
  • Background in primary care or other healthcare settings.
  • Knowledge of Information Governance Requirements.

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