Data Coordinator

2 months ago

London, Greater London, United Kingdom Simpsonthacher Full time
About the Role

Simpson Thacher & Bartlett LLP is a leading international law firm with a global presence. As a Data Coordinator - Excel Specialist, you will play a crucial role in supporting the firm's learning and development functions.

Key Responsibilities
  1. Training Schedule Management: Manage the London training schedule, book rooms, liaise with event support teams, create invitations, and send diary invites.
  2. Attendance Tracking: Create and monitor attendance lists, run training attendance reports, and input, update, and maintain attorney training records in the London office.
  3. Event Coordination: Attend training and D&I events to ensure they run smoothly.
  4. Vendor Management: Liaise with external providers, set up meetings, monitor contracts, and ensure prompt payment of invoices.
  5. Financial Management: Help monitor the L&D and D&I spend against budget.
  6. Reporting: Check weekly and monthly training reports and make any required adjustments on the Firm's tracking system.
  7. Mentoring Program: Monitor the smooth running of the Firm's mentoring program and run reports as required.
  8. Diversity Data Analysis: Pull reports from SelectHR to support workforce diversity data requests.
  9. Data Visualization: Present diversity data insights in a visual way, using graphs and charts.
  10. Onboarding: Meet with business service personnel and paralegals to introduce them to the L&D and D&I functions as part of the Firm's onboarding process.
  11. Workflow Management: Create, update, and follow the L&D workflows to ensure the efficient working of the L&D function.
  12. Training Materials: Work with the L&D manager and other specialists within the firm to create engaging training materials.
  13. Intranet Management: Work with the L&D/D&I manager to update and curate the L&D/D&I intranet pages.
  14. Communication: Monitor the L&D and D&I mailboxes and respond to queries in an efficient and professional manner.
  15. Document Management: Maintain an accurate online filing system to enable easy access to key documents, training materials, and reports.
Requirements
  1. Industry Knowledge: Knowledge of the UK legal market.
  2. Technical Skills: Proficiency in Microsoft Office, with strong skills in Excel and PowerPoint.
  3. Availability: Available to work additional hours where necessary.

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