Data Administrator

1 week ago

Barnsley, Barnsley, United Kingdom Total Training Provision Full time
{"title": "Data Administrator", "description": "Job Summary

We are seeking a highly organized and detail-oriented Data Administrator to join our team at Total Training Provision. As a Data Administrator, you will be responsible for ensuring the accuracy and integrity of our data, as well as providing administrative support to our staff.

Key Responsibilities
  • Input relevant data onto MIS systems to meet contractual requirements.
  • Process learner documentation to meet contractual deadlines.
  • Accurately inputting learner documentation and data into MIS.
  • Data entry.
  • Produce management reports from MIS system on a weekly basis.
  • Provide necessary reports as and when required to other departments of the business and management.
  • Liaise with colleagues and obtain relevant information in order to process learners registrations and certification.
  • Support with timely and accurate processing of claims.
  • Maintain timely and accurate records.
  • Accurately close and store learner records securely.
  • Maintain reliable and accurate learner records (electronic and paper based).
  • Provide day-to-day feedback to Administrative Services Manager on contract performance.
  • Provide effective IAG service with both external and internal clients/customers.
  • Support with internal and external audit process within the organisation.
  • Support with planning and preparation for external and internal audit.
  • Ensure that training premises are well presented and meet company requirements.
  • Filing and general day-to-day office administration duties as directed.
  • Support staff as and when required in general admin duties such as photocopying and answering the telephone.
  • Ensure that all visitors to premises and telephone callers receive welcoming, professional attention.
  • Ad-hoc duties requested from management.
Essential Criteria
  • Used PICs or similar MIS systems.
  • Experience of working in a back-office function that has a strong focus on the customer.
  • IT literate.
  • Committed to continuous improvement – personal and organisational.
  • Analysis and evaluation of detailed information.
  • Working within tight deadlines.
  • Preparing and presenting information.
  • Working in a change environment.
  • Experience of government-funded programmes.
  • Tenacious and results-driven.
  • Detail-oriented but also able to see the bigger picture.
  • Team-oriented.
  • Organised and structured, remaining focused on priorities.
  • Preparing information in report form.
  • Comfortable under pressure.
Equal Opportunities

We are an equal opportunities employer and welcome applications from all qualified candidates. We are committed to creating a diverse and inclusive workplace.

Total Rewards
  • Total Leave – all staff benefit from 25 days annual leave + extra Christmas shopping day + extra day for Birthday + 8 Bank Holidays = Total 35 Days.
  • 2 Years' Service – staff who have passed 2 years' service get an additional 2 days leave.
  • 5 Years' Service – Staff who have passed 5 years' service get an additional 2 days leave.
  • 10 Years' Service – Staff who have passed 10 years' service get an additional 2 days leave.
  • Total Work Anniversary – Vouchers for colleagues who reach a work anniversary, £10 for every year reached.
  • Total Health – Health Insurance all staff have access to the Westfield Health Plan.
  • Total Fridays – Early Finish Fridays. On the last Friday of every month staff benefit from a 3pm finish.
  • Bright Exchange- Extra discounts and offers through Bright.
  • Dress Down Fridays – every Friday staff do not need to wear formal work clothes and can donate £1 to our Charity of the Year.
  • Buy & Sell- Buy up to 5 days annual leave and sell up to 3.
"}

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