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Administrative Support Specialist

2 months ago

Norwich, Norfolk, United Kingdom Norfolk & Suffolk Foundation NHS Trust Full time

About the Role

We are seeking a highly skilled and versatile Executive Assistant to provide top-tier administrative support to the Chair and their senior leadership team at Norfolk & Suffolk Foundation NHS Trust.

This key position demands a proactive and resourceful individual who will serve as the primary point of contact for a wide range of internal and external stakeholders, including parliamentary offices.

The ideal candidate will demonstrate exceptional organizational skills, a keen attention to detail, and the capacity to handle sensitive information with discretion and professionalism.

Main Responsibilities

  • Serve as the primary liaison for the Chair, managing interactions with internal and external stakeholders.
  • Handle sensitive and complex complaints and enquiries submitted directly to the Chair.
  • Provide proactive, efficient, and effective diary and inbox management for the Chair.
  • Arrange meetings and events, ensuring thorough preparation and information collation for the Chair's meetings.
  • Manage Committee/Board level meetings, including document and correspondence preparation.
  • Facilitate effective working across the directorate, providing administrative oversight and collating core information.
  • Support emergency planning and business continuity efforts, including managing on-call rotas and acting as Loggist when required.
  • Administer Trust systems, including Oracle, e-expenses, and ESR, while adhering to Information Governance and IT Security requirements.

About Us

Norfolk & Suffolk Foundation NHS Trust is a welcoming, talented, friendly, and supportive team who value sharing experiences and learning from each other.

We are committed to providing an environment in which you can thrive, with ongoing training and development opportunities.

Why Work for Us?

We have ambitious aspirations, are pushing ahead with exciting transformation work, and need dedicated individuals to support us on our journey.

We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.

Why Norfolk and Suffolk?

The region is warm and welcoming, with a beautiful coastline and Broads National Park nearby.

We are an hour and a half away from London and have an international airport in Norwich.

Our villages, towns, and cities are packed full of history, independent cafes, shops, and theatres.

We have excellent shopping, eating out, top-ranking schooling, and affordable house prices.