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Administrative Support Specialist

2 months ago

Cardiff, Cardiff, United Kingdom Companies House Full time

Job Summary

We are seeking a highly skilled and experienced Business Manager to join our team at Companies House. As a Business Manager, you will play a crucial role in providing administrative support across our directorates, working closely with Senior Leadership Teams to enable Executive Board members to focus on strategic objectives.

Key Responsibilities

  • Provide comprehensive administrative support to directorates, including tracking reports, monitoring risks and actions, and supporting budget forecasts and monitoring.
  • Develop communication assets, including PowerPoint presentations, bulletins, and SharePoint content, to effectively engage with stakeholders.
  • Collaborate with Personal Assistants to plan meetings and coordinate agendas, facilitate minute taking, meeting chairing, and action log maintenance.
  • Engage with directorate Senior Leadership Teams and support Directorate engagement groups, assisting in People and Pulse survey output at the directorate level.
  • Work across the Business Manager function to collectively manage the flow of information to and from the leadership team, developing an understanding of the work of the wider team and the strategic objectives that their work supports.

Requirements

  • Excellent communication, organisation, and time management skills.
  • Ability to build effective relationships with stakeholders.
  • Strong decision-making skills under pressure, with the capacity to understand directors' needs.
  • Proficient in prioritising workload and managing multiple demands.
  • Skilled in using data and metrics to produce reports.
  • Proactive, self-motivated, and flexible with the ability to adapt to new business needs.
  • Competent in technology and data management, with expertise in Office365 suite and Microsoft applications.
  • Experience of working in change and ambiguity.

Additional Requirements

  • Must uphold confidentiality and may be required to undergo SC level security clearance (for certain directorates).
  • Willingness to undertake additional tasks such as event organization or collaboration with colleagues and managers.
  • Regular coordination with team members for effective flow of information and strategic alignment.

Behaviours

  • Communicating and Influencing
  • Delivering at Pace
  • Managing a Quality Service
  • Working Together

Benefits

As a Business Manager at Companies House, you will receive a competitive salary and contribute to the Civil Service Defined Benefit Pension scheme. We offer a comprehensive benefits package that includes a quality work-life balance, employee wellbeing, and a range of benefits that support your career journey.

We celebrate diversity...

We are committed to ensuring we are representative of the citizens we serve and creating an inclusive environment. Everyone in Companies House brings something different, and so will you. We welcome applications from underrepresented groups and are proud to be a disability confident leader.