Senior Administrator

1 day ago

Aberdeen, Aberdeen City, United Kingdom Tendeka Full time

Job Summary

We are seeking a highly organized and detail-oriented Senior Administrator to join our team at Tendeka. As a key member of our operations team, you will be responsible for providing administrative support, coordinating travel arrangements, and managing logistics.

Key Responsibilities

  1. Coordinate travel itineraries, including flights, hotels, and car hire, and ensure all necessary paperwork is completed.
  2. Provide operational support and logistics, including scheduling offshore engineers and managing the offshore field engineer database.
  3. Act as the primary point of contact for all Facilities Management-related issues.
  4. Schedule and arrange call outs, maintenance visits, and extra works as required.
  5. Ensure key contractors provide a professional service and schedule operational meetings as needed.
  6. Coordinate contractors for office maintenance and liaise with HSE to ensure compliance with RAMS.
  7. Support the tender process, including collating submissions, expediting the initial kick-off process, and preparing tender templates.
  8. Provide cover for the Executive PA as required.

Individual QHSE Responsibilities

  1. Demonstrate commitment to quality of service, including quality of records produced, aiming to meet and exceed customer expectations.
  2. Demonstrate personal commitment to protection of Health, Safety, and the Environment.
  3. Follow company QHSE Policy, relevant operational procedures, HSE procedures, and risk assessments.
  4. Communicate and report on any perceived non-conformances or faults in the service provided or in the company's Quality or HSE Management Systems.

Requirements

Essential:

  1. Previous experience in an administration role with travel/logistics knowledge.
  2. Good working knowledge and experience of Word, Excel, PowerPoint, Outlook, and internet research.
  3. Demonstrate ability to effectively utilize resources, plan, prioritize, and take responsibility for own work.
  4. Demonstrate good communication skills, ability to work in a team environment, and ability to work unsupervised and exercise initiative to resolve potential problems.

Personal Qualities

  1. Problem-solving approach and get-it-right-first-time attitude.
  2. Demonstrate attention to detail in all aspects of the job role and desire to build and maintain high levels of professional relationships with clients.
  3. Strong ability to perform well under pressure of a high and varied workload, tight deadlines, and changing job priorities.

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