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Global Oil and Gas Senior Administrative Assistant

2 months ago

Aberdeen, Aberdeen City, United Kingdom MatchaTalent Full time
About the Role

This position requires a highly skilled and experienced professional to provide administrative support to senior executives in the oil and gas industry.

Key Responsibilities
  • Manage complex calendars and diaries for executives, ensuring efficient scheduling and coordination of appointments and meetings.
  • Organize travel itineraries, including arranging flights, accommodations, and transportation, and handle visa applications and related logistics.
  • Facilitate meetings by providing support in minute-taking and composing agendas.
  • Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.
  • Compose, edit, and review confidential correspondence, ensuring accuracy and adherence to organizational standards.
  • Compile statistical information, generate reports, and create presentations as needed.
  • Fulfill office manager responsibilities and perform other secretarial duties as required, ensuring smooth operations of the office.
Requirements
  • A minimum of five years of solid and continuous experience as a professional secretary or personal assistant, demonstrating exceptional high-level support.
  • Excellent typing skills with a minimum speed of 55 words per minute. Shorthand skills are desirable but not essential.
  • Strong written and oral English communication skills with keen attention to detail. Show initiative and the ability to perform well under pressure.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
What We Offer

This role offers a unique opportunity to work with a leading company in the oil and gas industry, providing a challenging and rewarding career path for a highly skilled and experienced professional.