Administrative Assistant

5 months ago


Rugby, United Kingdom Central Surgery Full time

The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Operations Coordinator, dependent on current and evolving practice workload and staffing levels: Receive incoming telephone calls from patients and external healthcare professionals and ensure that all enquiries or messages are dealt with appropriately Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures Generate Patient recall systems, and activity associated with patient disease groups Develop an in depth knowledge of the GP contract and assist with the implementation strategy for the Quality & Outcomes Framework Audit the Quality Outcomes Framework performance indicators and implement strategies which address shortfalls in achievements Participate in the patient referral process, both NHS and private, ensuring comprehensive processes are followed Participate in the processing of insurance reports and medicals in accordance with the practice protocol Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Receive incoming mail either am and/or pm and ensure it is sorted and distributed timely to relevant doctors and staff Ensure that all mail is franked at the appropriate rates and made available for collection Ensure that incoming hospital correspondence is processed promptly Undertake any scanning duties and ensure that every effort is made to keep this up to date Undertake all appropriate filing required in the performance of your role Operate all relevant office equipment such as computer, franking machine, photocopier etc. Assist in the summarising process to maintain quality patient records Filing and retrieving paperwork Assist with the development of the policies needed to provide the necessary evidence in preparation for any CQC visit Provide essential cover if required Attend courses as deemed necessary for the efficient running of the practice Participate in all administration processes as appropriate Ensure strict adherence to the practices computer security protocols Ensure processes comply with IG compliance, including DPA and GDPR Understand the way the practice processes and handles personal information relating to patients/service users To ensure all personal information is handled legally, securely, efficiently and effectively in order to support delivery of the best possible care. Work as part of a team to provide cover on a rota basis to cover extended hours days (8am 6:30pm).

The duties of the post may be reviewed and, if appropriate, changed by discussion with the post holder to ensure the provision of effective and efficient services.



  • Rugby, United Kingdom The Smartlist Full time

    **National World / Smart Hire are advertising on behalf of an external company.** **Administration Assistant** **Are you computer literate and looking for your next challenge?** Cashmore & Co are a firm of Chartered Accountants, based in Rugby, who are looking for an enthusiastic **Administration Assistant** to join their dedicated team. **Key...


  • Rugby, Warwickshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Rugby, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and...


  • Rugby, Warwickshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Rugby, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...


  • Rugby, Warwickshire, United Kingdom FT Recruitment Full time

    Logistics Administration Assistant: We are looking for a highly motivated and detail-focused individual to join our team as a Logistics Administration Assistant. In this role, you will be responsible for receiving vehicles, identifying any issues, and performing general administrative duties.Main Responsibilities:Receive and process vehicles, maintaining...


  • Rugby, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    An exciting opportunity has arisen for a dynamic, self-motivated individual to join our busy Continence Specialist Nursing service to provide administration and clerical support to Nursing staff. The post holder will be responsible for providing a high-quality administrative service as a member of the Continence Service supporting Rugby Team primarily and...

  • Office Administrator

    6 months ago


    Rugby, United Kingdom L.G. Farmer Engineering Ltd. Full time

    We currently have an opportunity to join our small team as an Office Administrator / Workshop Assistant. You will join us on a part time basis, in return, you will receive 24 days holiday + bank holidays. LG Farmer Engineering are manufacturers of diamond plated tooling and distributors of industrial super-abrasive products. We are based in Rugby,...

  • Administrator

    6 months ago


    Rugby, United Kingdom Omni RMS Full time

    Administrator Permanent Position Rugby **Salary**: Circa £24,000 dependent on experience Please note - admin experience is required. Administrative role to assist with core works administration and support the team on site. **Responsibilities**: Managing data input to the systems Managing report information and keeping info up to date Supporting the...

  • Administrator

    2 weeks ago


    Rugby, United Kingdom CV-Library Full time

    Administrator - Rugby £24,000 - £24,500 per annum + benefits Hours of work 9 – 5 pm with 30 mins lunch (Monday – Friday). Full-time in office. Areas of Responsibility: First point of contact for telephone enquiries Managing the training and enquiries inboxes and deal with related emails Management of training course bookings...


  • Rugby, United Kingdom Witherslack Group Full time

    Part time and full time considered. Full time - 42.6 hours per week - £20,812 - £21,189 **Those Huge Small Victories** Our teams are fulfilled by the idea of making even the smallest positive changes in our young people, so we celebrate the little things. There’s lots of ups and downs, and to some of our young people, sitting through a lesson can be a...

  • Customer Service

    6 months ago


    Rugby, United Kingdom Accident Express Direct Limited Full time

    Our Insurance and Manufacturer Approved Vehicle Accident Repair centre is recruiting for an Administration assistant who aren’t just a pay role number within a family business environment. Duties will include but not limited to Answering phones Booking vehicles in and out and completing required paperwork Updating customers of repair status Liaising...


  • Rugby, Warwickshire, United Kingdom Olympus Talent Limited Full time

    Company OverviewOlympus Talent Limited is a leading global recruitment firm that specializes in connecting top talent with exciting opportunities worldwide.We are committed to providing exceptional service to candidates and clients, fostering long-lasting partnerships that drive success.Job SummaryThis is an excellent opportunity to work for a well-regarded...


  • Rugby, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    Opportunity to provide Administration and clerical support to Nursing staff in busy Parkinsons Disease Specialist Nursing service. Looking for a dynamic, self-motivated individual with excellent communication and interpersonal skills. Based primarily in Rugby but providing cover county wide as needed working 22.5 hours per week. The post holder will be...

  • Administrator

    6 months ago


    Rugby, United Kingdom McCarthy Stone Full time

    McCarthy Stone are seeking an organised, proactive, and service focused **Administrator** to play a vital role in our **Knox Court **development in** Rugby, Warwickshire **to help to enrich the lives of our homeowners! **Salary: £11.44** per hour **Hours: 15 hours per week, all year round, Monday to Friday.** McCarthy Stone have a wealth of support and...


  • Rugby, United Kingdom CV-Library Full time

    Training Administrator - Rugby £24,000 - £24,500 per annum + benefits Hours of work 9 – 5 pm with 30 mins lunch (Monday – Friday). Full-time in office. Areas of Responsibility: First point of contact for telephone enquiries Managing the training and enquiries inboxes and deal with related emails Management of training course...

  • School Administrator

    5 months ago


    Rugby, United Kingdom Transforming Lives Educational Trust Full time

    **Administrator - Ashlawn School** This is an exciting opportunity for an experienced Administrator with a real can-do attitude. Reporting into our Cover Manager, you will be responsible for a wide range of administrative duties. This is a hands-on role working to established processes/procedures and without close supervision, other than that provided...

  • Administrator

    6 months ago


    Rugby, United Kingdom Practice Plus Group Full time

    **About The Role**: **UNLOCK YOUR BEST WORK LIFE + MAKE A DIFFERENCE TO EVERY LIFE** **We have an exciting opportunity for an administrator to join our team at HMP Onley, a Category C Prison in Northamptonshire.** **What you'll be doing**: **What you’ll be doing** You will contribute to the delivery of administration services, to the healthcare team on...

  • School Administrator

    6 months ago


    Rugby, United Kingdom Transforming Lives Educational Trust Full time

    **Administrator - Ashlawn School** This is an exciting opportunity for an experienced Administrator with a real can-do attitude. Reporting into our Cover Manager, you will be responsible for a wide range of administrative duties. This is a hands-on role working to established processes/procedures and without close supervision, other than that provided...

  • Administrator

    6 months ago


    Rugby, United Kingdom Practice Plus Group Full time

    **About The Role**: **UNLOCK YOUR BEST WORK LIFE** **+ MAKE A DIFFERENCE TO EVERY LIFE** We have an exciting opportunity for a Administrator to join our team at HMP Rye Hill, a **category **B **Prison located in **Rugby.** Hours The site currently offers Monday - Friday, 8am - 4pm Salary This position is full time, you’ll receive an annual salary up...


  • Rugby, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    Working in the Paediatric Department at St Cross Hospital Rugby covering reception, answering the telephone and carrying out various administration duties, including printing and posting letters, dealing with the E-referral system and outpatient waiting lists. To meet and greet parents for their child's appointment Answer any telephone queries Carry out...


  • Rugby, United Kingdom The Caraires Consultancy Full time

    **Membership Administrator** **Rugby based - 3 days in the office, 2 from home** **Permanent** **Monday to Friday - 37.5hrs** - £23.5k - £24.5k pa_ Our client, an established membership association based in Rugby are looking for a Membership Administrator to join their busy team. **The key responsibilities of a Membership Administrator**: -...