Medical Records Administrator

5 months ago


Sheffield, United Kingdom Glu Recruit Full time

**Role**:Medical Records Administrator

**Salary**:£11.10p/h

**Location**:Sheffield

**Working Pattern**:Full time, Monday to Friday (13 week contract)

**The role**:
Responsible for handling Medical Records, enabling referral progression within the operation, and supporting clinical staff with case progression. Scanning and uploading medical records ahead of appointments going ahead, working within a timely manner and working towards delivering on deadlines.

**Main Duties and Responsibilities**:

- Correctly identify an individual’s record, following GDPR Guidelines
- Uploading an individual’s records to Portal
- Maintaining good records management
- Managing workstream inboxes
- Ensuring records are uploaded within KPI
- Completing general management of medical records
- Highlighting any risks within the process or system
- Identify and proactively address potential hot spots, to enable achievement of the KPIs
- Maximise efficiency through effective optimisation of offline activities
- Communicate all performance impacts and achievements
- Understand and report on volume demand drivers
- Work closely with key stakeholders to pro-actively identify "hot spots" and take appropriate actions to minimise any impacts
- Maintain up-to-date knowledge and awareness of all relevant information and data pertaining to role
- Conduct other ordinary tasks existing in the department
- Lead by example and be an inspirational?role model for the Optima Health values -?One Team, We Do The Right Thing, We Are Shaping Tomorrow, Never Too Big to Care
- Able to work at a fast pace with ever changing deadlines
- Great attention to detail
- Able to work on own initiative, foresee issues and work proactively to resolve these
- Able to work confidentially, line with GDPR guidelines
- Previous Admin experience essential with excellent working knowledge of MS Offie packages

**Essential qualifications/skills**:

- Previous experience of working within medical records desirable
- Experience, skills and knowledge required for the role
- Ability to identify the need for and Initiate changes of processes and system function
- Commercial awareness in relation referral process internally and for the client
- Excellent assimilation skills
- Ability to adapt style as required to persuade and gain support of stakeholders
- Strong communication skills, both written and verbal
- Not afraid to make decisions and learn from mistakes
- Knowledge and operational usage of key systems e.g. Cisco Finesse, UCCX, Intelligence Centre
- Attention to detail
- IT literacy: Able to confidently use MS Word, Excel and Outlook
- Demonstrable skill to the required level in all Optima Health management competencies - Inspires and influences, Strives for excellence, Customer focus, Leads inclusively, Makes commercially astute decisions, Realises Future Optima.

Glu Recruit LTD are an equal opportunities employer and are acting as a recruitment agent in the hiring of this role.

**Job Types**: Full-time, Temporary contract
Contract length: 13 weeks

**Salary**: £11.10 per hour

Schedule:

- Monday to Friday

Work Location: In person



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