Executive Assistant

5 months ago

Aylesbury, United Kingdom BT6 Resourcing Full time

**Job Title**:Executive Assistant to Senior Leadership Team

**Location**:Remote but within a commutable distance of Aylesbury, Buckinghamshire (HP20)

**Type**:Part Time - 10 hours per week (2 hours per day)

**Salary**:£15-18 per hour DOE

**Start Date**:ASAP

**About the Client**

Our client is a fast growing, technology led company that delivers market leading (and award winning) solutions and services to clients in the UK. They focus on regulated industries, the Insurance industry in particular, dealing directly with small, medium, and large-scale regulated business, in the provision of SaaS platforms and supporting services.

The client passionately believes in nurturing, supporting, and developing its people, offering good remuneration and other financial incentives.

They believe in being disruptive, challenging the norm, a fierce focus on first class service and a can-do attitude. They want all of their clients to feel that they're a delight to deal with, with the engagement and delivery process a breeze.

The role will be Hybrid Remote, with the successful applicant within a commutable distance of our offices in Aylesbury, Buckinghamshire.

**Key Responsibilities**:
**Calendar Management**:

- Manage the executive's calendar, scheduling and coordinating meetings, appointments, and travel arrangements.
- Prioritise and communicate schedule changes or conflicts effectively
- Handle incoming and outgoing correspondence in a professional and timely manner.

**Travel and Logistics**:

- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare travel expense reports and ensure adherence to travel policies.

**Meeting & Event Coordination**:

- Coordinate and organise meetings, conferences, and events, both on-site and virtually.
- Prepare meeting agendas, documents, and take detailed meeting minutes as required.
- Arrange refreshments for meetings, as required

**Document Management**:

- Create, edit, and format documents, presentations, and reports.
- Maintain organised filing systems for easy document retrieval.

**Communication**:

- Serve as the main point of contact for the executive, handling phone calls and enquiries, and relaying messages effectively.

**Research and Analysis**:

- Conduct research on various topics and provide relevant information to support decision-making and presentations.

**Expenses Management**:

- Track and manage expenses, prepare expense reports, and reconcile credit card statements.

**Confidentiality**:

- Maintain strict confidentiality and handle sensitive information and documents with discretion and professionalism.

**Project Support**:

- Assist in managing special projects by coordinating cross-functional teams and tracking project progress.

**Office Management**:

- Oversee office supplies and equipment, ensuring a well-organised and functional workspace.

**Qualifications/Skills**:

- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organisational and time management skills.
- Proficiency in using office software and tools (e.g., Microsoft Office)
- Strong written and verbal communication skills.
- Ability to maintain strict confidentiality and handle sensitive information.
- Adaptability and the ability to work under pressure and prioritise tasks effectively.
- Problem-solving and decision-making skills.
- A professional demeanor and strong interpersonal skills.
- Bachelor's degree or equivalent experience preferred.

**Job Type**: Part-time

**Salary**: £15.00-£18.00 per hour

Expected hours: 10 per week

Schedule:

- Monday to Friday

Application question(s):

- How many years of Executive Assistance experience do you have?
- Please tell us about your experience as an Executive Assistant
- How do you prioritise tasks when your executive's schedule is hectic?
- Tell us about a time when you had to handle a difficult or sensitive situation for an executive. How did you handle it?
- Can you provide an example of a project or task that you successfully organised or managed for an executive?
- What is your current salary and what are your salary expectations?
- Please advise your current availability/notice period for interviews & start date if successful

Work Location: Hybrid remote in Aylesbury

Reference ID: Executive Assistant

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